Administration Manager

Ardent Mills; Lake City (MN); On-site; USD 65,000 - 85,000; Full time

Job summary

Ardent Mills is seeking an Administrative Manager to lead the administrative function at the Lake City facility. You will supervise staff, manage payroll, benefits, and local HR practices while ensuring compliance with Ardent Mills policies.

You will coordinate with Operations and Quality Management to maintain efficient administrative operations. The role requires experience in HR, accounting, and admin management, with ERP system familiarity.

Qualifications

• Associates degree with 1 year of HR/accounting/admin management experience, or HS diploma with 2–4 years in similar roles.
• Experience working in ERP and HR systems.
• Bachelor’s degree or GED with 4+ years in HR/accounting/admin management is a plus.

Responsibilities

• Lead administrative supervision and fiduciary controls at the facility.
• Oversee payroll for active groups and maintain record keeping per policy.
• Manage local Procure/Source to Pay for timely vendor payments.
• Audit inventory and resolve discrepancies; support budgeting and cost monitoring.
• Provide counsel to local management on HR, safety, and IT matters.

Skills

HR experience

ERP systems

Education

Associate degree

High school diploma

Tools

Workday

Job description

As AdministrativeManager, you will be required to utilize independent discretion and judgment to lead and oversee the administrative function at the [location] facility. You will be responsibleforadministrative supervision, fiduciary controls, some accounting activities, plant inventory, human resources, information technology,and other activities critical to the local Operations and Quality Management teams. You willsupervisethe Plant Clerk/Inventory Coordinator and are an important member of the local leadership team.

To succeed, you must be able to:

• Deliver results in first-time situations by inspiring others and working to earn trust every day
• Serve others with understanding, respect, and care
• Operate with simplicity, clarity and transparency
• Deal with and drive change
• Organize, prioritize and own multiple tasks while meeting or exceeding deadlines
• Learn and apply new technology and share your knowledge with others
• Above all you will be expected to carry out all your activities with reliability, integrity, compliance and in a safe, environmentally responsible, and efficient manner.

Your responsibilities

• Responsible and accountable for plant staffing by orienting and training employees; maintaining a safe and secure work environment; developing personal growth opportunities; maintaining a highly engaged workforce; maintaining confidentiality when needed
• Overall responsibility for administering group benefits, payroll for active groups, and compliance with record keeping within the location in accordance with Ardent Mills’ policies and legislative requirements
• Accountable for achieving financial objectives by anticipating requirements; submitting information for budget preparation; scheduling expenditures; monitoring costs; analyzing variances and capital projects
• Accountable for all local Procure/Source to Pay to ensure timely payments to vendors
• Analyze inventory trends with overall responsibility & accountability for auditing and approving inventory write-offs, resolving all variances, identifying root causes and resolving inventory discrepancies
• Provide counsel and advice to local management including but not limited to EHS, EE Relations, Purchasing
• Train and develop other managers’ knowledge of purchasing, payroll, and other key systems
• Participate in and lead team through customer issue follow-up and corrective actions.
• Manage local IT requirements including system maintenance, purchasing and user set up, IP audits, local software installations and troubleshooting applications/systems by actively engaging with Ardent Helpdesk
• Understanding of local employment laws and payroll practices

Essential skills and experience

• AssociatesDegree with 1 year or High School diploma/GED with 2-4 years of experience in human resource, accounting, and/or administrative management type role(s)
• Experience working in ERP and HR systems

Good to have

• Bachelor’s degree or High School diploma/GED with 4+ years of experience human resource, accounting, and/or administrative management type role(s)
• Experience using Workday
• Experience leading an individual, including performance management, coaching, and development
• Experience creating and managing budgets
• Ability to train others in computer applications/systems
• Understanding of local employment laws and payroll practices

Physical requirements