Administration Manager

USB Ardent Mills LLC; United States; On-site; USD 75,000 - 99,000; Full time

Benefits offered by this job

Medical, Dental and Vision Coverage

Retirement Savings with Company Match

Paid Time Off and Paid Holidays

Employee Assistance Program (EAP)

Job summary

Ardent Mills seeks an Administrative Manager to lead the location's administrative function, supervise staff, and ensure compliance and efficiency across HR, payroll, facilities, and IT. You will drive processes, manage budgets, and partner with local leadership to support Operations and Quality Management.

The role requires strong organizational skills, integrity, and the ability to handle confidential information while fostering a safe, compliant work environment. On-site presence is expected.

Qualifications

• Associates Degree with 1 year of HR/accounting/admin management experience.
• Or a high school diploma/GED with 2–4 years in HR, accounting or admin management.
• Experience with ERP and HR systems.
• Experience using Workday.
• Ability to train others and manage budgets.

Responsibilities

• Staffing and training at the location.
• Maintain a safe, secure work environment and confidentiality.
• Administer group benefits and payroll for active groups.
• Budget planning, expenditures, and cost monitoring.
• Procure-to-Pay duties and timely vendor payments.
• Oversee local IT requirements and system support.

Skills

ERP experience

Budgeting

People leadership

HR processes

Team coaching

Education

Associates Degree

High School Diploma/GED

Bachelor’s degree (nice to have)

Tools

Workday

ERP systems

Job description

Manager Administration

Manager Administration Your role: As Administrative Manager, you will be required to utilize independent discretion and judgment to lead and oversee the administrative function at the [location] facility. You will be responsible for administrative supervision, fiduciary controls, some accounting activities, plant inventory, human resources, information technology, and other activities critical to the local Operations and Quality Management teams. You will supervise the Plant Clerk/Inventory Coordinator and are an important member of the local leadership team. To succeed, you must be able to: Deliver results in first-time situations by inspiring others and working to earn trust every day Serve others with understanding, respect, and care Operate with simplicity, clarity and transparency Deal with and drive change Organize, prioritize and own multiple tasks while meeting or exceeding deadlines Learn and apply new technology and share your knowledge with others Above all you will be expected to carry out all your activities with reliability, integrity, compliance and in a safe, environmentally responsible, and efficient manner.

Your responsibilities: Responsible and accountable for plant staffing by orienting and training employees; maintaining a safe and secure work environment; developing personal growth opportunities; maintaining a highly engaged workforce; maintaining confidentiality when needed Overall responsibility for administering group benefits, payroll for active groups, and compliance with record keeping within the location in accordance with Ardent Mills’ policies and legislative requirements Accountable for achieving financial objectives by anticipating requirements; submitting information for budget preparation; scheduling expenditures; monitoring costs; analyzing variances and capital projects Accountable for all local Procure/Source to Pay to ensure timely payments to vendors Analyze inventory trends with overall responsibility & accountability for auditing and approving inventory write-offs, resolving all variances, identifying root causes and resolving inventory discrepancies Provide counsel and advice to local management including but not limited to EHS, EE Relations, Purchasing Train and develop other managers’ knowledge of purchasing, payroll, and other key systems Participate in and lead team through customer issue follow-up and corrective actions. Manage local IT requirements including system maintenance, purchasing and user set up, IP audits, local software installations and troubleshooting applications/systems by actively engaging with Ardent Helpdesk Understanding of local employment laws and payroll practices

Essential skills and experience: Associates Degree with 1 year or High School diploma/GED with 2-4 years of experience in human resource, accounting, and/or administrative management type role(s) Experience working in ERP and HR systems Good to have: Bachelor’s degree or High School diploma/GED with 4+ years of experience human resource, accounting, and/or administrative management type role(s) Experience using Workday Experience leading an individual, including performance management, coaching, and development Experience creating and managing budgets Ability to train others in computer applications/systems Understanding of local employment laws and payroll practices

Physical requirements and working conditions (with or without reasonable accommodation): Ability to perform work at a computer and other administrative/managerial tasks Ability to wear personal protective equipment (PPE) as is required by the operating areas (i.e. safety glasses, protective footwear, hard hat, hearing protection and, at times, a respirator) Ability to occasionally work a machine-paced continuous process that operates 24 hours a day, 7 days a week with conditions which include: Hot/Cold temperatures (inclement weather) Indoor/Outdoor environment Dusty environment(to include Wheat/Gluten allergens) Noisy environment Frequent moving/vibration/ or other motion of equipment/processes Elevated Places Ability to perform work safely which may require: Occasionally standing, walking, rotating,bending/stooping, twisting, crouching, kneeling, balancing and reachingor lifting at varying heights Occasionally climbing stairs Occasionally lifting, and/or carrying Other considerations: Must be able to read, interpret instruction and technology and communicate effectively in English Must be willing to work alongside your team including long days (days, evenings, and nights) as well as weekends or holiday work. Must be authorized to work in the Unites states without sponsorship now and in the future Except where prohibited by law, all offers of employment are conditioned upon successfully passing a drug test and pre-employment background check The preceding position description has been designed to indicate the general nature and essential duties and responsibilities of work performed by employees within this position. It may not contain a comprehensive inventory of all duties, responsibilities, and qualifications required of employees in this position. The description, duties, functions, and responsibilities are subject to change at the discretion of Ardent Mills. Location: Lake City MN Address: 905 West Marion Street, Lake City MN, 55041 Additional Locations (if applicable): Employment Type: Full time Additional Information: Competitive Compensation: We provide market-driven base pay, based on skills, abilities, and level of experiences. Our salary ranges are broad, and individual salary will be market competitive based on a candidate’s unique set of skills and level of experience. The starting range for this position is $74,600.00 - $99,444.40, with additional earning potential possible commensurate with experience. Additionally, we believe that our team members are the reason for our success and all team members are incentive eligible with a target based on contribution, company performance, and individual results achieved. While the specific bonus plan and target amount will be determined based on the role and breadth of contributions, the targeted bonus plan and targeted percentage amount for this role is Bonus - OIP, 5% Annual. Benefits: At Ardent Mills we offer a wide range of benefits to our team members and their eligible family members. Some of our great benefit programs you may be eligible for include:

• Medical, Dental and Vision Coverage
• Health and Dependent Savings Accounts
• Life and Disability Programs
• Voluntary Benefit Programs
• Company Sponsored Wellness Programs
• Retirement Savings with Company Match
• Team Member and Family Assistance Program (EAP)
• Paid Time Off and Paid Holidays
• Employee Recognition Program with Rewards (RAVE)

Application Deadline: EEO Commitment: At Ardent Mills, everyone matters and everyone has a voice. We are committed to providing an environment of mutual respect where equal opportunities are available to all applicants and team members and the decisions will be based on merit, competence, performance, and business needs. We are proud to be an equal opportunity employer. We do not discriminate on the basis of race, color, religion, creed, national origin, ancestry, marital status, sex, sexual orientation, gender identity or expression, physical or mental disability, pregnancy, genetic information, veteran status, age, political affiliation, or any other non-merit characteristic protected by law or not. Together, celebrating our differences, we make Ardent Mills.

The preceding position description has been designed to indicate the general nature and essential duties and responsibilities of work performed by employees within this position. It may not contain a comprehensive inventory of all duties, responsibilities, and qualifications required of employees in this position. The description, duties, functions, and responsibilities are subject to change at the discretion of Ardent Mills.

En Ardent Mills, todos importan y todos tienen voz. Estamos comprometidos a brindar un ambiente de respeto mutuo donde haya igualdad de oportunidades disponibles para todos los solicitantes y miembros del equipo y las decisiones se basarán en el mérito, la competencia, el desempeño y las necesidades comerciales. Estamos orgullosos de ser un empleador que ofrece igualdad de oportunidades. No discriminamos por motivos de raza, color, religión, credo, origen nacional, ascendencia, estado civil, sexo, orientación sexual, identidad o expresión de género, discapacidad física o mental, embarazo, información genética, condición de veterano, edad, política. afiliación, o cualquier otra característica no meritoria protegida por ley o no. Juntos, celebrando nuestras diferencias, formamos Ardent Mills. La descripción del puesto anterior ha sido diseñada para indicar la naturaleza general y los deberes y responsabilidades esenciales del trabajo realizado por los empleados dentro de este puesto. Es posible que no contenga un inventario completo de todos los deberes, responsabilidades y calificaciones requeridas de los empleados en este puesto. La descripción, los deberes, las funciones y las responsabilidades están sujetos a cambios a discreción de Ardent Mills.

Role Designation This position is based at an Ardent Mills production facility and requires regular on-site presence to perform the essential functions of the role. Work schedules may vary based on business and operational needs and could include shift work, overtime, weekends, holidays, or on-call responsibilities where applicable.

Together We Make Ardent Mills Whether we’re making innovative breakthroughs or nutritious food. Whether we’re making our processes more sustainable or our communities more prosperous. Whether we’re making our customers happy or making progress in our own careers. At Ardent Mills, we all get to make something special every day. Join us and you can too. Learn more about doing work you can be truly proud of with North America’s leading flour supplier. Joining Ardent Mills means making a commitment to yourself and to the other members of our team. We call this Our Promise. All of us share responsibility for the success of Ardent Mills. We work closely together in teams and across functions. Nobody is left isolated or unsupported. Everyone matters. Everyone has a voice. This gives each of us the opportunity to create something special every day. And, when we come together, that’s when truly amazing things happen. Together, we make our customers' success the focus of our business. Together, we make the innovative breakthroughs that shape our industry. Together, we make communities healthier and more prosperous. Together, we are raising the bar for a more sustainable world. Together, we make the food that nourishes North America. Together, we can make our ambitions a reality.