Administrative Assistant II - Claremore (6674)

The Salvation Army; Tulsa (OK); On-site; USD 23,000 - 32,000; Part time

Job summary

The Salvation Army in Tulsa, OK is seeking an adaptable Admin Support Aide for a casual, as-needed role that supports seasonal programs and general office operations. You will handle a range of clerical tasks, with 20-40 hours per week depending on demand.

Required qualifications include a High School Diploma or GED and a valid State Driver’s License. The position involves filing, data entry, invoicing, and front-desk duties in a busy office environment.

Qualifications

• High school diploma or GED required.

Responsibilities

• Prepares and types a wide variety of paperwork, records minutes, and maintains filing systems for efficient office operation.
• Coordinates and supports seasonal programs and office activities, including scheduling, invoicing, and data entry.
• Answers phones, assists visitors, and provides accurate information about office operations and services.

Education

High School Diploma/GED

Job description

Job Details

Job Location: AOK‑Tulsa AC - Tulsa, OK 74112
Position Type: Casual
Education Level: High School Diploma/GED
Salary Range: $20.00 - $20.00 Hourly
Job Category: Admin Support

Job Summary

This position will work as needed. 20-40 hours a week depending on season.

Essential Functions

• Composes, prepares and/or types a wide variety of paperwork including correspondence, proposals, resolutions, programs, newsletters, statistics, budgets, invoices, notices, bulletins, agendas, calendars, schedules, minutes, manuals, etc.; records minutes of meetings and distributes them to all concerned parties; ensures accuracy, completeness, and timeliness.
• Coordinates and executes seasonal programs such as the Christmas Kettle Program, Children’s Feeding Program, Back to School supplies, Thanksgiving dinner for the homeless, and various other seasonal initiatives.
• Processes invoices for payment; types requisitions and check requests; receives and processes checks; maintains backup paperwork and ensures payments are made accurately and on time.
• Researches, compiles, interprets, and summarizes information for reports and special projects; resolves problems and corrects documented information; informs relevant personnel of findings.
• Prepares and maintains records, databases, books, logs, lists, etc.; updates, posts, indexes information; inputs data into the computer to maintain records.
• Develops and maintains a filing system for correspondence, forms, cards, reports, and documents; purges files, updates information, and ensures organized and efficient maintenance.
• Transcribes dictation and types correspondence or minutes accurately and timely; acknowledges routine correspondence not requiring dictation.
• Answers telephone calls courteously and schedules appointments; greets and assists employees and visitors; provides accurate information about office operations and services; resolves complaints calmly and tactfully.
• Performs bulk‑mail activities: counts and sorts items, applies correct labels, compiles mailing lists, and ensures accuracy and completeness.
• Orders office supplies, promotional items, gifts, and publications; prepares purchase requisitions and orders equipment; reviews catalogs for desired items and orders at economical prices when possible.

Other Responsibilities

Performs other related work as required.

Physical Requirements

• Ability to meet attendance requirements.
• Ability to read, write, and communicate in English.
• Ability to perform routine mathematical computations.
• Ability to keypunch information into a computer.
• Ability to sort and file documents alphabetically and numerically.
• Ability to operate telephone, fax machine, photocopy machine, and computer.
• Ability to concentrate and pay close attention to detail while handling phone calls or speaking to clients.
• Ability to work well under pressure of deadlines.
• Ability to follow instructions and work independently with limited supervision.
• Ability to manage multiple projects simultaneously without becoming frustrated or disorganized.
• Limited physical effort (walking, standing, lifting light objects <25 lbs.) for 5‑10% of work time.

Working Conditions

Work is performed in a normal office environment with minimal physical discomfort related to weather or noise, dust, or dirt.

Qualifications

Minimum Qualifications

• High school diploma or G.E.D.

Licenses and Certifications

• Valid State Driver’s License.

Equal Opportunity Employer

This organization is an Equal Opportunity Employer.

Veterans / Disabled