Administration Assistant Part Time

Pro-Tech Maintenance and Repair; Castro Valley (CA); On-site; USD 20,664 - 30,307; Part time

Benefits offered by this job

Performance bonus

Flexible schedule

Advancement

Company parties

Training & development

Job summary

Pro-Tech Maintenance and Repair is seeking an Administration Assistant to perform clerical and administrative functions to support business operations. This role offers 4-7 hours per week, three days a week, with potential growth up to 40 hours as the company expands.

Responsibilities include reviewing and submitting invoices, communicating with customers about past due invoices, drafting correspondence, and maintaining organized filing systems.

Qualifications

• Ability to prioritize and multitask.
• Excellent written and verbal communication skills.
• Strong attention to detail.
• Strong organizational skills.
• Mathematics.

Responsibilities

• Review invoices and make sure all calculations are accurate.
• Submit invoices through different online platforms.
• Inform customers of past due invoices.
• Submit quotes for approval.
• Inform customers of upcoming jobs.
• Ensure all work orders have corresponding invoices.
• Draft correspondences and other formal documents.
• Implement and improve organized filing systems.
• Perform all other office tasks.

Skills

Prioritization

Multitasking

Communication

Detail-oriented

Organization

Mathematics

Job description

Benefits

• Bonus based on performance
• Flexible schedule
• Opportunity for advancement
• Company parties
• Training & development

We are seeking an Administration Assistant to join our team! You will perform clerical and administrative functions in order to drive company success.

Offering 4-7 hours, 3 days a week (With room for growth up to 40 hours a week.)

Responsibilities

• Review invoices and make sure all calculations are accurate
• Submit invoices through different online platforms
• Inform customers of past due invoices
• Submit quotes for approval
• Inform customers of upcoming jobs
• Ensure all work orders have corresponding invoices
• Draft correspondences and other formal documents
• Implement and improve organized filing systems
• Perform all other office tasks

Qualifications

• Ability to prioritize and multitask
• Excellent written and verbal communication skills
• Strong attention to detail
• Strong organizational skills
• Mathematics