Administration Assistant (Bilingual/Mandarin)

EFP Staffing; California (MO); On-site; USD 32,000 - 52,000; Full time

Benefits offered by this job

On-the-job training

Growth opportunities

Supportive and collaborative team

Competitive pay based on experience

Job summary

EFP Staffing seeks an Administrative Assistant (Bilingual Mandarin a Strong Plus) to support daily office operations in a growth-oriented environment. This entry-level role offers a path to expand administrative and basic accounting skills while enabling communication with Mandarin-speaking partners and international stakeholders.

Responsibilities include handling calls, data entry, QuickBooks tasks, Excel spreadsheets, file organization, and general administrative support.

Qualifications

• Entry-level communication and accounting support.
• Strong English communication required.
• Mandarin bilingual is a strong plus.
• Good phone etiquette and customer-service mindset.
• Organized, dependable, and detail-oriented.
• Able to multitask and work independently.
• Basic QuickBooks knowledge desired.

Responsibilities

• Answer and direct phone calls with professional phone etiquette
• Communicate clearly with clients, vendors, and Mandarin-speaking partners
• Perform basic data entry and maintain accurate records
• Assist with entry-level QuickBooks tasks (invoicing, expense tracking, basic reports)
• Create, update, and maintain spreadsheets using Microsoft Excel
• Organize files, documents, and office records
• Provide general administrative and clerical support as needed

Skills

Bilingual Mandarin & English

Verbal & written communication

Phone etiquette

Organizational skills

Multitasking

Data entry

Tools

QuickBooks

Job description

Job Description

Here’s a revised version with that emphasis added clearly and professionally:

Job Description: Administrative Assistant (Bilingual Mandarin a Strong Plus)

We are seeking a reliable, detail-oriented Administrative Assistant to support daily office operations. This is an entry-level role ideal for someone looking to grow their administrative and basic accounting skills in a professional environment. Bilingual in Mandarin and English are strongly encouraged to apply, as this position will support communication with Mandarin-speaking business partners and international stakeholders.

Responsibilities:

• Answer and direct phone calls with professional phone etiquette
• Communicate clearly and professionally with clients, vendors, and Mandarin-speaking business partners
• Perform basic data entry and maintain accurate records
• Assist with entry-level QuickBooks tasks (invoicing, expense tracking, basic reports)
• Create, update, and maintain spreadsheets using Microsoft Excel
• Organize files, documents, and office records
• Provide general administrative and clerical support as needed

Qualifications:

• Entry-level knowledge of QuickBooks (coursework or training acceptable)
• Basic proficiency in Microsoft Excel (spreadsheets, simple formulas)
• Strong verbal and written communication skills in English
• Bilingual in Mandarin and English is a strong plus
• Professional phone etiquette and customer service mindset
• Organized, dependable, and detail-oriented
• Ability to multitask and work independently

Preferred (Not Required):

• Previous office, administrative, or clerical experience
• Familiarity with basic accounting or bookkeeping concepts
• Experience supporting international or cross-border business operations

Additional Opportunity:

• Potential for occasional business travel to China to support partner relations and business dealings (not required, but a plus)

Benefits:

• On-the-job training and skill development
• Growth opportunities within the company
• Supportive and collaborative team environment
• Competitive pay based on experience