Administration Assistant

Qantas; Los Angeles (CA); On-site; USD 40,000 - 55,000; Full time

Benefits offered by this job

Discounted air travel for employees and family

Flexible leave options

401K match offering of 8%

Wellbeing support including interactive apps

Job summary

An international airline in Los Angeles is seeking an Administration Assistant to provide support for the LAX Maintenance team. The role involves office administration, payroll processing, and report generation. The ideal candidate will have previous experience in administration and be proficient with Microsoft applications, preferably familiar with Power BI. This is a great opportunity to grow in a dynamic environment with a global company offering an inspiring workplace.

Qualifications

• Previous experience in an office administration role.
• Proven administration and secretarial support experience.
• Comfortable working in a fast-paced, dynamic environment.

Responsibilities

• Support the LAX Maintenance team with office administration tasks.
• Process payroll and manage badging support.
• Generate reports and support accounts payable/receivable.

Skills

Office administration experience

Competency with Microsoft applications

Data input skills

Effective communication skills

Positive can-do attitude

Flexibility to work weekends

Tools

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Power BI

Job description

Founded in the Queensland outback in 1920, Qantas has grown to be Australia’s largest regional, domestic, and international airline. Qantas has a range of subsidiary businesses that support the overall operations of the Group. The Qantas Group’s main business is the transportation of customers and freight using two complementary airline brands — Qantas and Jetstar — operating regional, domestic, and international services.

Job Description

As an Administration Assistant, you will support the LAX Maintenance team with office administration, payroll processing, badging support, uniform ordering and distribution, report generation, accounts payable/receivable support and other general administration functions. You will play an important part in the operational support and administration of the business. We are looking for someone to provide exceptional administration support and complete day to day office tasks.

Requirements

• Previous experience in an office administration role
• Proven administration and secretarial support experience
• The ability to communicate effectively with all levels within the organisation and across team
• High levels of competency with Microsoft applications such as Word, Access, Excel, Power Point
• Comfortable working with Power BI to support data‑driven analysis
• Strong and accurate data input skills
• Experience managing daily correspondence and diary coordination
• Maintained a comprehensive and accurate electronic filing system
• Positive can‑do attitude
• Ability to adopt a positive and flexible approach to change and be comfortable in a fast‑paced, dynamic environment
• To be flexible to work weekends if needed

Why Qantas

You’ll join a team where creativity and passion are encouraged. Our people come together to allow us to dream big and deliver successfully. There are many different opportunities across our team, which means you’ll be able to grow both personally and professionally at Qantas. Your development is a priority for us – so that you can maintain the high standards our customers have come to expect and can continue to develop over time.

Benefits

• We love to travel: Enjoy heavily discounted air travel from the USA to Australia and within Australia and across the globe, both for you and your family and friends, as well as exclusive deals on accommodation and holidays.
• We have flexible leave options: Make use of leave and flexible working opportunities including 4 weeks’ vacation and 15 days sick leave for eligible employees.
• We are planning for the future: Our 401K match offering is 8% for eligible employees.
• We’ll support your wellbeing: Whether it’s learning to better support your own and others’ mental health, our interactive wellbeing app or your very own tailored nutrition plan.

Equal Employment Opportunity

Qantas provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.

Application Closing Date

Applications close: Wednesday, 12th of November 2025 (PDT)