Administrative Assistant

G2 Secure Staff; SeaTac (WA); On-site; USD 42,000 - 54,000; Full time

Job summary

G2 Secure Staff in SeaTac, WA is seeking an Administrative Assistant to perform a wide range of office support activities, coordinate between operations, payroll and HR, and support both internal staff and visitors. You will handle filing, scheduling, expense reports, and onboarding paperwork.

The role requires professional communication and discretion. Join a team focused on reliability and efficiency in a critical aviation logistics environment.

Qualifications

• Minimum 3 years’ experience working in a professional office environment.
• Highly organized with the ability to multi-task and continually prioritize responsibilities.
• Strong self-confidence and maturity.
• Excellent communication skills and client-service orientation.
• Ability to work well with all levels of management, staff, and clients.
• Discrete, tactful, and highly professional.
• Ability to read, write and speak fluent English.

Responsibilities

• Perform general office duties: filing, calls, mail, and correspondence.
• Greet visitors and control access to individuals.
• Build professional relationships with customers and team.
• Schedule and confirm appointments; maintain calendars.
• Prepare outgoing packages.
• Assist with expense reports as needed.
• Monitor supply levels and reorder as necessary.
• Prepare requisitions and documents for purchase.
• Maintain billing records and other source documents.
• Enter and track candidate background orders; coordinate drug testing.
• Coordinate badge applications, scheduling, reporting, and audits.
• Coordinate Customs Seals applications and audits.
• Assist with new-hire paperwork.
• Seek extra work during downtime.
• Model company culture and values.
• Safety and security are the responsibility of every employee.
• Follow health and safety rules; report hazards.

Skills

Administrative experience

Office multitasking

Professional communication

Customer service

Independent work

Discretion handling

fluent English

Job description

People. Passion. Pride. This is what has driven our teams since 1833.

Since that time, we have developed to become a critical partner in the global aviation industry, delivering time-criticallogisticsservices at over 300 locations in 65 countries, across 6 continents.

But at the heart of our business is our people.

Role Purpose

TheAdministratorAssistantpositionrequiresanenthusiasticteammembertoperformawiderangeofadministrative and office support activities in a professional, efficient, and friendly manner; inclusive of, but not limited to, Filing, telephones, maildistributionand composing correspondence.The candidate should be able to workindependentlytocoordinateactivitybetweenoperations,administrative,payrollandhumanresources related functions.

What you will be doing

• Performgeneralofficedutiesinclusiveof,butnotlimitedtofiling,answeringtelephone(s),mail distribution and composing correspondence.
• Greetvisitorsanddeterminewhetherthey shouldbegivenaccesstospecificindividuals.
• Buildprofessionalrelationshipswithcustomersandtheteam.
• Scheduleandconfirmappointmentsandmaintaineventcalendars.
• Prepareoutgoingpackages.
• Assistwithexpensereportsasneeded.
• Monitorstationsupplylevelsandorderasnecessary.
• Prepare requisitions,orders,orotherdocumentsforpurchase.
• Maintainsbillingrecordsandothersourcedocuments,whichaccuratelyrepresenttheoperationof the company.
• Enterandtrackcandidatebackgroundordersand coordinatedrugtesting.
• Arrange track and coordinate all badging activities including Badge applications, appointments scheduling,reportingand audits.
• Arrange track and coordinate all Customs Seals applications, appointments,reportingand audits.
• Assistwith newhirepaperwork.
• Proactivelyseeksoutadditionalworkduringdowntime
• Exemplifythedesiredcultureandphilosophies of theorganization.
• Safetyandsecurityaretheresponsibilityofeachemployee.
• Allothertasksasrequestedbydepartmentmanagersand/ortheGeneralManager

Safety, Security, Wellbeing and Compliance:

Allemployeeshave aresponsibilityandduty whilstatworkto:

• Takereasonablecareforthehealthandsafetyofthemselvesandofotherswhomaybeaffected by their actions or omissions whilst at work.
• FullyversedinInternationalAviationSafetyandSecuritystandardsandpassionateabout promoting them within the organization.
• Co-operatewiththeirmanager/supervisortoallowthemtoperformorcomplywithanylegal requirements imposed on the company.
• Notintentionallyorrecklesslyinterferewithormisuseanythingprovidedbythecompanyinthe interests of health, safety, or welfare reasons.
• Informtheirmanager/supervisorofanyworksituation,equipmentoractivitythatrepresentsa serious or immediate danger to health and safety.
• Reportanyhazards,near misses,incidents,accidents,ordangerousoccurrencestotheirmanager

/Supervisor,who willthenfollow theprocedurescontained inthismanual.

• Carryoutworkinaccordancewithinformationandtrainingprovidedandanyspecificworkplace health and safety rules or procedures.
• Fullyunderstandthecompanyhealthandsafetypolicy.

What we are looking for:

• Minimum3 years’experienceworkingin aprofessional officeenvironment.
• Highlyorganizedwith theability tomulti-taskand continuallyprioritizeresponsibilities.
• Highdegreeof self-assurednessandmaturity
• Excellentcommunicationskillsandclient-serviceorientation
• Abilitytoworkwellwithalllevelsofmanagement,staff,andclients.
• Discrete,tactful, andhighlyprofessional
• Abilitytoworkindependentlywithminimalsupervision.
• Demonstratedexperienceinhandlingsensitiveandconfidentialinformation.
• Dependable,reliable,and responsibleinfulfillingobligations.
• Abilitytoread,writeand speakfluentEnglish.

Diversity

Menzies Aviation are a committed equal opportunity employer and encourage applications for suitably qualified and eligible applicants regardless of sex, race, disability, age, sexual orientation, gender reassignment, religion or belief, marital status, pregnancy, and maternity. We strive to create an inclusive working environment, where the different knowledge, perspectives, experiences, and approaches of our global workforce are represented. Where everyone feels valued and can reach their full potential.

As part of our recruitment process, we will always consider how candidates fit with our values which you can learn more about here.

Equal Opportunity Employer
This employer is required to notify all applicants of their rights pursuant to federal employment laws.For further information, please review the Know Your Rights notice from the Department of Labor.