Administration Assistant

Astorg & Jones CPAs AC INC; Kentucky; On-site; USD 32,000 - 42,000; Full time

Job summary

Astorg & Jones CPAs AC INC is seeking an Administrative Staff member to handle clerical and administrative tasks, answer phones, and maintain a professional image for callers and visitors.

Responsibilities include filing, assembling financial statements, and supporting a paperless office system, with occasional overtime and in-office work as needed.

Qualifications

• Ability to perform several tasks concurrently with ease and professionalism.
• Operate a multi-line telephone system with six incoming lines.
• Type at least 60 words per minute.
• Familiarity with general office equipment and Microsoft Office (Outlook, Word, and Excel) and a paperless office.

Responsibilities

• Answers telephones.
• Receives and transmits telephone, fax, and email messages accurately and promptly, using the telephone, message pads, fax, copy machine, scanners, and PC.
• Maintain good working knowledge of Microsoft Word, Excel, and Outlook.
• Type correspondence accurately and timely using appropriate software.
• Process filings for client tax returns.
• Assemble financial statements.
• Understand and maintain the paperless office system.
• Maintain office supplies inventory.
• Perform other duties as assigned from time to time by partners and professional staff.

Skills

Typing 60 wpm

Multitasking

Phone system operation

Tools

Microsoft Word

Microsoft Excel

Microsoft Outlook

Job description

Job Description

Classification: Full-time or part-time, nonexempt

Reports to: Partners and Managers

Summary of Responsibilities

Administrative Staff includes assistants, secretaries, associates, and executive assistants who perform a variety of clerical and administrative tasks, fill in for the receptionist when necessary, and present a professional image of the Firm to callers and visitors.

Essential Functions

1. 1. Answers telephones.
2. 2. Receives and transmits telephone, fax, and email messages accurately and promptly, using the telephone, telephone message pads, fax machine, copy machine, scanners, and personal computer.
3. 3. Maintain good working knowledge of Microsoft Word, Excel, and Outlook.
4. 4. Type correspondence accurately and timely using appropriate software.
5. 5. Process filings for client tax returns.
6. 6. Assemble financial statements.
7. 7. Understand and maintain the paperless office system.
8. 8. Maintain office supplies inventory.

Other Functions

1. 9. Perform other duties as assigned from time to time by partners and professional staff.

Working Conditions

• Involves in-office work, performing various tasks concurrently.
• Occasional overtime hours are required.

Qualifications/Experience

• Ability to perform several tasks concurrently with ease and professionalism.
• Ability to operate a multi-line telephone system with six incoming lines.
• Ability to type 60 words per minute.
• Familiarity and experience with general office equipment, Microsoft Office products (Outlook, Word, and Excel), and paperless off