Administration - Administrative Receptionist

Omega Senior Living Llc; Seward (NE); On-site; USD 32,000 - 42,000; Full time

Job summary

Omega Senior Living Llc in Nebraska seeks a friendly receptionist to greet visitors, answer phones, and provide clerical support for the daily operation of the facility. You will maintain records, assist in payroll data entry, and serve as a back-up for building administration.

Candidates should have a high school diploma or GED, prior experience in front-desk or administrative roles, and proficiency with Microsoft Word and Excel.

Qualifications

• High school diploma or GED is required.
• Experience as a host/hostess, receptionist, or administrative role preferred.
• Proficiency with Microsoft Office (Word and Excel) is desired.

Responsibilities

• Greet visitors, residents, agencies, and associates warmly and professionally.
• Answer and direct incoming calls per company practices; take messages as needed.
• Maintain records and files; assist in payroll data entry and administrative backups.

Skills

Customer service

Guest greeting

Telephone etiquette

Interpersonal skills

Education

High school diploma or GED

Tools

Microsoft Word

Microsoft Excel

Job description

The main functions of this position are to greet people arriving at the facility, answer the telephone, perform various tasks, assist in the daily operation of the facility along with all other duties as assigned. Maintains records, files, and verifies information, assists in payroll data entry, building administration backup and performs clerical support and receptionist duties as assigned. This job assignment will be scheduled to work every other weekend.Essential Duties:Responsible for warmly and courteously greeting all visitors, residents, agencies, and associates arriving at the residenceAnswer and direct all incoming calls in accordance with company practices and guidanceTakes messages from callers and ensures their delivery when requiredAssist Sales Director with compiling information on competitor rates and services as directedPrepare and mail newsletters and introductory material for mailing list members.Assist Executive Director/Administrator with staffing process to include placing employment ads, taking applications, and background checkingCollect information on vendors, ancillary services, and activities offered in the community for resource directories.Prepare and forward copies of administrative materials that are needed by the Resident DirectorAssist Sales Director in maintaining proper inventory of marketing materials as neededAssist Executive Director/Administration in maintaining administrative files for compliance with regulations and company policyAssist Executive Director/Admin in maintaining full and accurate sets of policies and procedures, forms and operating manuals.Prepare and maintain residence report books and assist in flow of required communication to home officeReports any resident or visitor concerns to the Executive Director/Administrator in a timely and professional mannerEducation/ Experience:High school diploma or GED required.Requires prior experience in a host/hostess, receptionist, or administrative rolePrefer experience with Microsoft Office to include Word and ExcelResident care philosophy with a focus on providing the highest level of quality service and professional interactionOmega Senior Living is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, gender identity, sexual orientation, age, national origin, protected veteran status, disability, or any other basis protected by federal, state, or local law. Applicants have rights under Federal Employment LawsOmega Senior Living is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, gender identity, sexual orientation, age, national origin, protected veteran status, disability, or any other basis protected by federal, state, or local law. Applicants have rights under Federal Employment Laws