Administration - Administrative Receptionist

Omega Senior Living; Omaha (NE); On-site; USD 21,000 - 28,000; Part time

Job summary

Omega Senior Living in Omaha, NE is seeking a part-time receptionist to greet visitors, answer calls, and support daily office operations in a friendly, professional manner.

The role emphasizes accurate records, mailings, and collaboration with the Sales Director and Executive Director to maintain compliance and efficient communication within the community.

Qualifications

• High school diploma or GED required.
• Requires prior experience in a host/hostess, receptionist, or administrative role.
• Prefer experience with Microsoft Office to include Word and Excel.

Responsibilities

• Greet visitors, residents, agencies, and associates arriving at the residence.
• Answer and direct all incoming calls in accordance with company practices.
• Take messages and ensure delivery.
• Assist Sales Director with competitor rates and services research.
• Prepare and mail newsletters and introductory material for mailing list members.
• Assist Executive Director/Administrator with staffing processes including ads, applications, and background checks.
• Collect information on vendors and activities for resource directories.
• Prepare and forward administrative materials to the Resident Director.
• Maintain inventory of marketing materials.
• Maintain administrative files for compliance with regulations and policy.
• Maintain policies and operating manuals.
• Prepare residence report books and ensure communication with home office.
• Report resident or visitor concerns to the Executive Director/Administrator.

Skills

Greet visitors

Answer calls

Clerical tasks

Microsoft Office

Education

High school diploma or GED

Tools

Microsoft Office (Word/Excel)

Job description

Job Details

Job Location: Omaha, NE 68124

Position Type: Part Time

Job Shift: Day Shift

The main functions of this position are to greet people arriving at the facility, answer the telephone, perform various tasks, assist in the daily operation of the facility along with all other duties as assigned.

Maintains records, files, and verifies information, assists in payroll data entry, building administration backup and performs clerical support and receptionist duties as assigned.

This job assignment will be scheduled to work every other weekend.

Essential Duties

• Responsible for warmly and courteously greeting all visitors, residents, agencies, and associates arriving at the residence
• Answer and direct all incoming calls in accordance with company practices and guidance
• Takes messages from callers and ensures their delivery when required
• Assist Sales Director with compiling information on competitor rates and services as directed
• Prepare and mail newsletters and introductory material for mailing list members.
• Assist Executive Director/Administrator with staffing process to include placing employment ads, taking applications, and background checking
• Collect information on vendors, ancillary services, and activities offered in the community for resource directories.
• Prepare and forward copies of administrative materials that are needed by the Resident Director
• Assist Sales Director in maintaining proper inventory of marketing materials as needed
• Assist Executive Director/Administration in maintaining administrative files for compliance with regulations and company policy
• Assist Executive Director/Admin in maintaining full and accurate sets of policies and procedures, forms and operating manuals.
• Prepare and maintain residence report books and assist in flow of required communication to home office
• Reports any resident or visitor concerns to the Executive Director/Administrator in a timely and professional manner

Education/ Experience

• High school diploma or GED required.
• Requires prior experience in a host/hostess, receptionist, or administrative role
• Prefer experience with Microsoft Office to include Word and Excel
• Resident care philosophy with a focus on providing the highest level of quality service and professional interaction

Omega Senior Living is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, gender identity, sexual orientation, age, national origin, protected veteran status, disability, or any other basis protected by federal, state, or local law. Applicants have rights under Federal Employment Laws

Omega Senior Living is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, gender identity, sexual orientation, age, national origin, protected veteran status, disability, or any other basis protected by federal, state, or local law. Applicants have rights under Federal Employment Laws

Qualifications