Receptionist Mon-Fri; 3pm-11pm

HERITAGE OAKS MANAGEMENT OK LLC; Tulsa (OK); On-site; USD 28,000 - 32,000; Full time

Job summary

HERITAGE OAKS MANAGEMENT OK LLC in Tulsa, OK seeks a Receptionist to set a welcoming tone and provide information across departments. You will handle phones, greet visitors, manage mail and supplies, and support daily clerical tasks to ensure smooth operations for residents, families, and guests.

This role requires a friendly demeanor, strong organization, and the ability to work independently with basic MS Word and Excel skills. High school diploma or GED is required.

Qualifications

• High school diploma or GED required.
• Experience with clerical tasks and basic office software preferred.
• Strong written and verbal communication skills.

Responsibilities

• Answers telephones and directs callers to the appropriate associate.
• Greets visitors in a friendly, helpful manner.
• Assists in ordering, receiving, stocking and distributing office supplies.
• Acts as main point of contact for residents, family members, and guests.
• Performs photocopying, faxing, filing, collating and other clerical duties.
• Performs other duties as assigned by supervisor.

Skills

Helpful attitude

Organizational skills

Interpersonal communication

Independent work

Professional appearance

MS Word & Excel

Education

High school diploma or GED

Job description

The Receptionist sets the tone for the community by being an outstanding information source and knows all points of contact for every department within the property to promptly assist visitors. Assists with general office support by performing a variety of clerical activities and related tasks. He or she answers incoming calls, directs calls to appropriate personnel, distributes mail, manages the flow of correspondence, requisition supplies, and performs additional clerical duties as needed.Primary Duties & Responsibilities:Adheres to and conveys a philosophy that supports the dignity, privacy, independence, choice, and individuality of residentsAnswers telephones and directs the caller to the appropriate associate, transferring callers to an associate’s voice mailbox when the associate is unavailableGreets visitors in a friendly, interested, and helpful mannerAssists in ordering, receiving, stocking and distribution of office suppliesAct as main point of contact for residents, family members, and guestsHelps with related clerical duties such as photocopying, faxing, filing, collating, and any other tasks as requested by the supervisorPerforms other duties as assignedQualifications & Physical Requirements:Helpful attitude and friendly demeanorExcellent organization and multi-tasking skillsExcellent interpersonal and communication skill, both verbal and writtenMust be able to work independently on assigned tasks as well as to accept direction on given assignmentsProfessional appearance and demeanorStrong computer skills, proficient in MS Word and Excel, with the ability to learn customized programs quicklyEducation & Experience:High school diploma or GED requiredAt least one year of clerical experience preferredThis job description is intended to describe the general nature and level of work being performed by the employee in this position. It is not intended to be an all-inclusive list of all responsibilities, duties, skill, or working conditions required of a person in this position. I have read the above job description, understand the conditions set forth therein, and will perform these duties to the best of my ability.