Administration - Administrative Receptionist

Omega Senior Living Llc; Omaha (NE); On-site; USD 28,000 - 36,000; Full time

Job summary

Omega Senior Living Llc in Omaha, NE is seeking a friendly receptionist/administrative assistant to welcome visitors and handle phone inquiries, ensuring a professional front-desk presence. You will support payroll data entry, maintain records, assist in building administration backup, and perform clerical duties as assigned, including preparation of materials for residents and staff.

This role requires a high school diploma or GED and prior experience in receptionist/administrative roles, with

Qualifications

• High school diploma or GED required.
• Prior experience in a host/hostess, receptionist, or administrative role preferred.
• Experience with Microsoft Word and Excel is beneficial.

Responsibilities

• Greet visitors warmly and answer/direct all incoming calls.
• Assist in daily facility operations and provide clerical support as assigned.
• Maintain records, files, and payroll data entry as needed.
• Assist in building administration backup and in maintaining policies and procedures.

Skills

Customer service

Receptionist experience

Data entry

Microsoft Office

Administrative support

Word and Excel

Education

High school diploma or GED

Tools

Microsoft Office Suite

Job description

The main functions of this position are to greet people arriving at the facility, answer the telephone, perform various tasks, assist in the daily operation of the facility along with all other duties as assigned. Maintains records, files, and verifies information, assists in payroll data entry, building administration backup and performs clerical support and receptionist duties as assigned. This job assignment will be scheduled to work every other weekend.Essential Duties:Responsible for warmly and courteously greeting all visitors, residents, agencies, and associates arriving at the residenceAnswer and direct all incoming calls in accordance with company practices and guidanceTakes messages from callers and ensures their delivery when requiredAssist Sales Director with compiling information on competitor rates and services as directedPrepare and mail newsletters and introductory material for mailing list members.Assist Executive Director/Administrator with staffing process to include placing employment ads, taking applications, and background checkingCollect information on vendors, ancillary services, and activities offered in the community for resource directories.Prepare and forward copies of administrative materials that are needed by the Resident DirectorAssist Sales Director in maintaining proper inventory of marketing materials as neededAssist Executive Director/Administration in maintaining administrative files for compliance with regulations and company policyAssist Executive Director/Admin in maintaining full and accurate sets of policies and procedures, forms and operating manuals.Prepare and maintain residence report books and assist in flow of required communication to home officeReports any resident or visitor concerns to the Executive Director/Administrator in a timely and professional mannerEducation/ Experience:High school diploma or GED required.Requires prior experience in a host/hostess, receptionist, or administrative rolePrefer experience with Microsoft Office to include Word and ExcelResident care philosophy with a focus on providing the highest level of quality service and professional interactionOmega Senior Living is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, gender identity, sexual orientation, age, national origin, protected veteran status, disability, or any other basis protected by federal, state, or local law. Applicants have rights under Federal Employment LawsOmega Senior Living is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, gender identity, sexual orientation, age, national origin, protected veteran status, disability, or any other basis protected by federal, state, or local law. Applicants have rights under Federal Employment Laws