Administration & Accounting Coordinator - Japanese bilingual

Pasona Inc.; New York (NY); Hybrid; USD 59,000 - 72,000; Full time

Benefits offered by this job

Hybrid work

Office in Lower Manhattan

Job summary

Pasona Inc. in New York is seeking an Administration & Accounting Coordinator to support general administration, accounting, and production-related operations.

This role links back-office and production teams, handling accounting administration, office operations, travel arrangements, scheduling, and production coordination. The ideal candidate will be comfortable supporting both accounting and broader administrative tasks, with Japanese and English fluency required and a hybrid work model

Qualifications

• Basic proficiency in Microsoft Office and general PC applications.
• Strong communication and interpersonal skills.
• Ability to manage multiple tasks and priorities simultaneously.
• Strong attention to detail and accuracy.
• Team-oriented with a flexible and proactive approach.

Responsibilities

• Process invoices and employee expense reimbursements
• Perform data entry and maintain accounting and administrative records
• Assist with quarterly and year-end closing documentation
• Support bank reconciliations and other basic accounting functions
• Assist with general office administration and daily office operations
• Manage insurance-related contracts, documents, and administrative records
• Respond flexibly to urgent or unexpected administrative matters
• Coordinate closely with production staff and other internal teams
• Arrange domestic business travel related to sports broadcasting and production
• Provide scheduling and logistical support as needed
• Support various administrative projects and operational needs

Skills

Communication skills

Task management

Detail oriented

Team oriented

Adaptability

Tools

Microsoft Office

Job description

Administration & Accounting Coordinator – Japanese bilingual

Location: Lower Manhattan, New York, NY

Work Style: Hybrid – 3 days in the office

Salary: $65,000~ (DOE)

Languages: Japanese and English fluency required

Position Overview

A media company in New York is seeking an Administration & Accounting Coordinator to support its general administration, accounting, and production-related operations.

This position serves as an important link between the back office and production teams, supporting a wide range of responsibilities including accounting administration, office operations, travel arrangements, scheduling, and coordination related to sports broadcasting and program production.

Key Responsibilities

• Process invoices and employee expense reimbursements
• Perform data entry and maintain accounting and administrative records
• Assist with quarterly and year-end closing documentation
• Support bank reconciliations and other basic accounting functions
• Assist with general office administration and daily office operations
• Manage insurance-related contracts, documents, and administrative records
• Respond flexibly to urgent or unexpected administrative matters
• Coordinate closely with production staff and other internal teams
• Arrange domestic business travel related to sports broadcasting and production
• Provide scheduling and logistical support as needed
• Support various administrative projects and operational needs

The role is designed for someone comfortable handling both accounting support and broader administrative responsibilities; advanced accounting expertise is not required.

Qualifications

• Basic proficiency in Microsoft Office and general PC applications
• Strong communication and interpersonal skills
• Ability to manage multiple tasks and priorities simultaneously
• Strong attention to detail and accuracy
• Team-oriented with a flexible and proactive approach
• Previous experience in administration, office support, or accounting support preferred
• Experience arranging business travel and coordinating schedules is a plus
• Ability to work effectively in a fast-paced and changing environment

Ideal Candidate

• Proactive and able to take initiative without waiting for detailed instructions
• Comfortable working in a small, collaborative organization
• Willing to take on new responsibilities and a variety of tasks
• Able to understand operational needs and respond quickly to changing prioritiesResponsible and dependable, including with routine administrative tasks
• Strong at communicating and coordinating with different internal and external stakeholders

Additional Information

• Hybrid work is available, with 3 days per week in the office
• Early morning or late-night support may occasionally be required depending on sports broadcasting schedules
• Additional flexibility may be required during the MLB postseason, particularly in October
• The level and scope of the position may be adjusted based on the candidate’s experience and capabilities