(Japanese Bilingual) Business Operations

Cinter Career; New York (NY); On-site; USD 55,000 - 70,000; Full time

Job summary

Cinter Career in New York, NY seeks a Japanese bilingual Business Operations professional to coordinate quotations, MSAs, orders, and invoicing. The role requires fluency in English and Japanese, strong Excel skills, and precise data handling.

You will manage records, assets, and vendor communications to ensure timely delivery and service activation. Join a client-focused IT environment where collaboration across sales, engineering, and suppliers is essential, and where meticulous administration

Qualifications

• Proficient data handling in Excel with accuracy.
• Strong math skills with high attention to detail.
• Professional customer service abilities.
• Bilingual in English and Japanese with clear communication.

Responsibilities

• Prepare quotations and cost summaries with cross-functional coordination.
• Draft and manage MSAs, distribute and record documents.
• Review order docs for completeness and accuracy.
• Place orders, confirm delivery dates, and prepare invoice data.
• Enter orders into internal systems and maintain records.
• Create purchase requests and manage licenses, software, and services.
• Coordinate shipments and deliveries to customer sites.
• Communicate with vendors to obtain quotes and coordinate orders.
• Monitor order status and provide updates to stakeholders.
• -enter sales orders and invoices into systems; update forms as needed.
• Prepare monthly sales reports and maintain records.
• Manage mail, packages, and deliveries.
• Process COIs for incoming/outgoing requirements.
• Update asset information in management systems and maintain accuracy.

Skills

Excel proficiency

Mathematical accuracy

Customer service

Bilingual English/Japanese

Organization & time management

Team collaboration

Tools

Microsoft Excel

Job description

Job Details

• Job Title: Japanese Bilingual Business Operations
• Client:Japanese IT company
• Working Location: New York, NY
• Salary (DOE): $55,000–$70,000
• Language: English / Japanese

What will you do

• Prepare accurate quotations and cost summary sheets by coordinating with engineers, sales representatives, carriers, suppliers, subcontractors, and other parties involved in sales orders.
• Draft and prepare Master Service Agreements (MSAs), distribute agreements to customers and relevant parties, and maintain organized records in the company’s internal filing system.
• Review order documentation, including order sheets and cost sheets received from sales representatives, to ensure all required information and supporting documents are complete.
• Place orders for required items and confirm delivery dates. Prepare invoice data once services have started or deliveries have been completed.
• Enter sales orders into internal systems, including the Account Database and Customer Database, and maintain accurate and up-to-date records.
• Prepare purchase request forms based on approved cost summary sheets and manage orders to ensure on-time delivery.
• Coordinate product shipments and delivery to customer sites.
• Place purchase orders for licenses, software solutions, products, services, and subcontracted work.
• Communicate with carriers, equipment vendors, and data center providers to obtain necessary quotations, coordinate order placement, and ensure timely completion.
• Monitor and track order status and progress by communicating with sales representatives, engineers, suppliers, and other stakeholders.
• Provide regular updates regarding ongoing orders and service activation to customers, vendors, engineers, sales teams, and other internal staff.
• Enter sales order and invoice information into internal systems and modify invoice forms when required.
• Prepare monthly sales reports based on customer invoices and maintain accurate sales records.
• Manage incoming and outgoing mail, packages, and deliveries.
• Request, process, and issue Certificates of Insurance (COIs) for incoming and outgoing requirements.
• Coordinate product fulfillment, process product returns, and review vendor invoices related to product purchases.
• Enter and update asset information in asset management systems, including FAS and HRTM, and maintain accurate asset records.
• Provide backup support for team members and take on additional responsibilities as needed during staff absences.

Required Qualifications & Skills

• Intermediate to advanced proficiency in Microsoft Excel, including spreadsheets, formulas, and accurate data handling.
• Strong mathematical skills with a high level of attention to detail.
• Professional customer service skills.
• Strong verbal and written communication skills in both English and Japanese.
• Strong organizational and time-management skills, with the ability to prioritize tasks and meet deadlines.
• Ability to work effectively in a collaborative, team-oriented environment.

Preferred Qualifications

• Previous experience in office administration, order coordination, purchasing coordination, data entry, or a related administrative position is preferred.