Admin Svcs Coordinator

CBRE Group, Inc.; Dallas (TX); On-site; USD 42,000 - 54,000; Full time

Job summary

CBRE Group, Inc. in Dallas, TX is seeking an Administrative Services Coordinator to provide essential administrative support to a department or manager. You will answer calls, screen inquiries, greet customers, and resolve complaints while maintaining confidentiality.

Responsibilities include scheduling meetings, managing conference rooms, coordinating vendor setup for events, and producing routine reports. The role emphasizes following defined procedures under close supervision.

Qualifications

• Experience providing administrative support in a corporate environment.
• Ability to screen, route, and forward telephone calls with professionalism.
• Discretion and confidentiality handling sensitive information.

Responsibilities

• Answer and route calls to appropriate personnel or voicemail; respond to inquiries.
• Greet customers and resolve routine complaints; maintain guest logs.
• Schedule meetings, prepare conference rooms, and maintain reception areas and kitchen spaces.
• Coordinate vendor interactions for events and room setups.
• Write routine reports and correspondence following defined procedures.

Skills

Customer service

Phone etiquette

Meeting scheduling

Reception & front desk

Tools

Databases

Job description

About the Role:

As a CBRE Administrative Services Coordinator, you will provide administrative support to a department or manager. You’ll answer, screen and forward telephone calls, greet customers and resolve customer complaints.

This job is part of the Administrative Services job function. They are responsible for providing administrative support to areas of the business including operations, teams, job functions and senior management.

What You’ll Do:

• Perform administrative duties including conducting research, updating databases, and preparing collateral materials for mass mailings.
• Answer and route calls to appropriate personnel or voicemail. Respond to routine inquiries and provide information about the organization. Maintain confidentiality of all calls and information.
• Issue visitor's passes, validate parking and maintain guest logs.
• Assist with scheduling meetings and preparing conference rooms. Maintain reception area, conference rooms, and kitchen areas.
• Interact with vendors for events and coordinate setup in conference rooms.
• Write routine reports and correspondence and respond to common inquiries or complaints from clients, co-workers, and supervisors.
• Use existing procedures to solve straightforward problems while having a limited opportunity to exercise discretion.
• Impact through clearly defined duties, methods, and tasks are described in detail.
• Deliver own output by following defined procedures and processes under close supervision and guidance.