Events Manager

UNC-Chapel Hill; Chapel Hill (NC); On-site; USD 52,000 - 66,000; Full time

Benefits offered by this job

Exclusive perks for retail, restaurant

Discounts on campus events

Comprehensive benefits package

Job summary

UNC-Chapel Hill's Department of Anesthesiology seeks an Events Planner to oversee all catering and internal and external events for the department, supporting faculty, the CRNA team and staff. The role coordinates with Finance, CME office, the UNCH Foundation and other university units to ensure smooth event execution.

Bachelor's degree in business administration or a related field is required; evening/weekend work may be required.

Qualifications

• Bachelor's degree in business administration or a related discipline; or an equivalent combination of training and experience. All degrees must be received from appropriately accredited institutions.
• Preference for candidates planning events in a university setting.
• Experience with Excel, form creation and attendee tracking software, and email services preferred.
• Experience with list management software such as databases; familiarity with WordPress and Adobe Creative Suite preferred.

Responsibilities

• Oversee all catering and internal and external events for the department.
• Coordinate with Finance team, CME office, UNCH Foundation, and other units to ensure smooth event execution.
• Assist with and eventually lead administration for CME conferences and related events.
• Support provider recruitment and fundraising initiatives by planning annual Alumni and UNC-affiliated events.

Education

Bachelor's degree in business administration or a related discipline

Tools

Excel

Constant Contact

WordPress

Adobe Creative Suite

Job description

Full-time/Part-time Permanent/Time-Limited

Full-time/Part-time Permanent/Time-Limited Full-Time Permanent

If time-limited, estimated duration of appointment

This position is not eligible for H-1B sponsorship.

One of the best college towns and best places to live in the United States, Chapel Hill has diverse social, cultural, recreation and professional opportunities that span the campus and community.

University employees can choose from a wide range of professional training opportunities for career growth, skill development and lifelong learning and enjoy exclusive perks for numerous retail, restaurant and performing arts discounts, savings on local child care centers and special rates on select campus events. UNC -Chapel Hill offers full-time employees a comprehensive benefits package, paid leave, and a variety of health, life and retirement plans and additional programs that support a healthy work/life balance.

Primary Purpose of Organizational Unit

Our mission is to improve the health and well-being of North Carolinians and others whom we serve.
Patient care: We promote health and provide superb clinical care while maintaining our strong tradition of reaching underserved populations and reducing health disparities across North Carolina and beyond.
Education: We prepare tomorrow’s healthcare professionals and biomedical researchers from all backgrounds by facilitating learning within innovative and integrated curricula and team-oriented interprofessional education to ensure a highly skilled workforce.
Research: We develop and support a rich array of outstanding health sciences research programs, centers and resources. We provide infrastructure and opportunities for collaboration among disciplines throughout and beyond our university to support outstanding research. We foster programs in the areas of basic, translational, mechanistic and population research.

Position Summary

The Events Planner reports to the Business Operations Manager and serves the UNC School of Medicine Department of Anesthesiology. This position will oversee all catering, and internal and external events for the department. This includes support for all faculty and faculty leadership, the CRNA team, and staff. Residency and Fellowship program and Research team assistance may be assigned as needed. Events may include ordering materials, food and beverage, contract negotiation and facilitating payment, booking venues, event communications, onsite logistics, virtual and in-person management of events and associated customer service.
This position will coordinate with Finance team, School of Medicine CME office, the UNCH Foundation, and other university or hospital system units as needed. This position will assist with, and eventually lead, administration for the Carolina Refresher Course, an annual Continuing Medical Education conference that requires year‑round planning, budgeting, sales, communications and marketing, customer service, onsite logistics and CME credit delivery. This position also supports provider recruitment efforts by booking CRNA representative participation in regional and national conferences, supports fundraising initiatives by planning annual Alumni and UNC-affiliated events, and will support general administrative operations as needed.

Minimum Education and Experience Requirements

Bachelor's degree in business administration or a related discipline; or an equivalent combination of training and experience. All degrees must be received from appropriately accredited institutions.

Management Preferences

• Preference for candidates planning events in a university setting.


• Working knowledge of production and public relations preferred.


• Excel, form creation and attendee tracking software, and email services preferred.


• Experience with email services such as Constant Contact, website platforms such as WordPress, and Adobe Creative Suite preferred.


• Prefer someone with experience with list management software such as databases.

Required Licenses/Certifications

Special Physical/Mental Requirements

Campus Security Authority Responsibilities

Not Applicable.

Position/Schedule Requirements

Evening work occasionally, Weekend work occasionally

Equal Opportunity Employer Statement

The University is an equal opportunity employer and welcomes all to apply without regard to age, color, gender, gender expression, gender identity, genetic information, national origin, race, religion, sex, or sexual orientation. We encourage all qualified applicants to apply, including protected veterans and individuals with disabilities.

Required Documents

• Curriculum Vitae / Resume


• Cover Letter


• List of References

Optional Documents

Posting Supplemental Questions

Required fields are indicated with an asterisk (*).

• * Please select the response below that best describes your experience/education for the Business Services Coordinator position.
  
  
  
  • Bachelor's, Master's, Doctorate degree in business administration or a related field
  
  
  • Associate's degree in business administration or a related field and 2 years of related experience
  
  
  • Combination of post-high school education and 4 years of related experience (ex: 1 year towards a degree and 3 years experience)
  
  
  • High school diploma/GED and at least 4 years of related experience
  
  
  • Did not complete high school but have a combination of high school education and related experience to equal 8 years (ex. 1 year of high school and 7 years experience)
  
  
  • None of the above
  
  
  
  


• * Do you have any experience with marking email platforms (such as Mailchimp or Constant Contact)? If so, which have you used and in what context?

  (Open Ended Question)



• * Do you have experience with any Adobe products or other design applications? If so, please describe your level of experience.

  (Open Ended Question)



• * Please briefly describe an event that you planned or assisted in planning.

  (Open Ended Question)