Admin Support Professional / Executive Assistant - Navy Submarine Programs

Synchron, LLC; Washington (District of Columbia); Hybrid; USD 85,000 - 115,000; Full time

Job summary

Synchron, LLC seeks a Senior Admin Support Professional to provide senior-level administrative and executive support to the Deputy Director for In‑Service Submarines and Industrial Base. You will manage calendars, coordinate meetings, prepare read-aheads, travel and taskers, track decisions, and serve as a professional liaison with internal and external stakeholders.

The role requires discretion with sensitive information, compliance with security procedures, and the ability to elevate

Qualifications

• 7+ years of professional experience in senior admin support.
• Experience supporting a senior leader with multiple priorities.
• Ability to obtain and maintain an active Secret clearance.

Responsibilities

• Coordinate scheduling of meetings for senior leaders, including attendees, location, logistics, and security requirements.
• Manage the principal's daily and weekly battle rhythm with meeting prioritization and deadlines.
• Anticipate conflicts and flag issues to the chief of staff or government POCs.
• Maintain liaison with high level staff across offices and Naval community.
• Coordinate speaking points and agenda items for engagements for final Government approval.
• Prepare meeting minutes, correspondence, and manage documents and records.

Skills

Calendar management

Executive support

Stakeholder coordination

Travel arrangements

Discretion

Education

Bachelor's degree in business or related field

Active Secret clearance

Job description

The Senior Admin Support Professional / Executive Support provides senior-level administrative, executive workflow, and coordination support to the Deputy Director for In‑Service Submarines and Industrial Base within Team Submarine. The position manages the executive calendar and engagement rhythm; prepares and coordinates meetings, read‑aheads, correspondence, travel, and taskers; tracks decisions and actions; and serves as a professional coordination point with authorized internal and external stakeholders. The Executive Assistant exercises discretion with sensitive information, follows applicable office security and records procedures, and elevates substantive issues to designated Government officials for decision.

Responsibilities:

• Coordinate scheduling of meetings and conferences for senior leaders (timing, attendees, location, logistic and security requirements, transportation, etc). Interface between Program Office and various stakeholders and respond to internal and external inquiries.
• Manage the principal's daily and weekly battle rhythm, including meeting prioritization, conflicts, decision deadlines, and preparation timelines.
• Anticipate calendar conflicts, incomplete decision packages, and overdue actions; flag issues to the chief of staff, deputy, or designated Government point of contact.
• Maintain liaison with high level staff in offices throughout PAE's, ASN RDA and Team Sub program offices and the greater Naval community and coordinate the resolution of issues for final Government approval.
• Coordinate agenda items, plans and speaking points for various engagements for final Government approval.
• Resolve administrative problems and inquires deferring to the appropriate government POCs when difficult questions or issues arise.
• Answer, screen and transfer inbound phone calls, handing requests for information and data.
• Prepare meeting minutes, set‑up conference room schedules, maintain leadership calendars, prepare correspondence, organize and handle mail, order supplies, file records, coordinate and update action items, update and develop briefs, coordinate document storage and inventory, and coordinate authorized document delivery and controlled handling.
• Coordinate travel and claim submission for senior Team Submarine personnel using the Defense Travel System (DTS).
• Maintain security protocol throughout office spaces including the proper disposal of sensitive and classified material.
• Maintain an executive action tracker; coordinate taskings, suspense dates, status updates, and closure packages.
• Coordinate office coverage and continuity during travel, leave, or high‑tempo periods.
• Draft, format, route, and track correspondence, taskers, meeting invitations, and executive communications using Government‑approved systems and templates.
• Maintain organized electronic and physical records in accordance with applicable records‑management, access‑control, and office procedures.
• Exercise discretion in handling sensitive mission, personnel, procurement, and pre‑decisional information.

Education and Experience Requirements:

• Demonstrated experience supporting a senior leader responsible for multiple aspects of administrative support: scheduling, calendar management, correspondence, coordination with other internal and external offices and directorates, industry, and academia.
• Minimum of seven (7) years professional related experience.
• Demonstrated written and oral communications skills.
• Bachelor's degree in business, finance, technical or related field (or commensurate work experience).
• Ability to obtain and maintain an active Secret clearance.
• Experience supporting the US Navy or active‑duty Navy experience is preferred.

Work location: Washington Navy Yard with possible telework options (less than one day per week)

Travel: Not expected but potential infrequent requirement.