Senior Administrative Assistant

Kms Solutions, Llc; Washington (District of Columbia); On-site; USD 110,000 - 130,000; Full time

Job summary

KMS Solutions, LLC is seeking a Senior Administrative Assistant to provide executive-level support to Navy leadership at the Washington Navy Yard, DC. The role focuses on planning, tracking, and reporting program initiatives for PMS 392 and NAVSEA, requiring strong organizational skills and security clearance.

The candidate should have seven years of DoD executive support experience, three years with the Navy, and a DoD Secret clearance.

Qualifications

• Bachelor’s degree in business, or related field. A candidate with three or more years’ experience directly supporting a Navy customer in a business capacity will be considered in lieu of a degree.
• Seven years of experience as an Executive Assistant for the DoD and at least three years with the Navy.
• A current or active DoD Secret security clearance.

Responsibilities

• Serves as a trusted adviser to the senior leadership in all areas of the organization including the development, direction, and continuity of policies, programs, and operations.
• Facilitate communication and action management at multiple echelons/levels, ensuring talking points and deliverables are in-line with the executive messaging and expectations.
• Maintain a close and highly responsive relationship to the day-to-day activities of the office and the Directorate.
• May assist with special assignments, studies, or actions.
• Performs a variety of administrative and action management duties and responsibilities requiring knowledge of office routine and an understanding of the organization, programs, and procedures related to the work of the office including, but not limited to, the following based on overall organizational needs.
• Prepares, reviews, distributes Navy correspondence.
• Maintains accurate archive of training certs, sends out messages about training requirements.
• Maintains email distribution lists and updates monthly to ensure accuracy.
• Primary ETMS2 POC. Works with COS to ensure tasks are being worked by staff.

Skills

Verbal communication

Written communication

Presentation skills

Teamwork

Office management

Multi-tasking

Education

Bachelor's degree in business or related field

Tools

Microsoft Office Suite

Job description

If you are unable to complete this application due to a disability, contact this employer to ask for an accommodation or an alternative application process.

Senior Administrative Assistant

Full-Time Regular Washington Navy Yard, DC, US

Salary Range: $110,000.00 To $130,000.00 Annually

Senior Administrative Assistant

Company Overview

KMS Solutions, LLC is a technical management / solutions company that specializes in engineering, analysis, and cyber security. Founded in 2005, KMS is a certified small business with nearly two decades of experience supporting the Department of Defense as well as many other departments and programs critical to our Nation’s security and well-being.

KMS is a three-time winner of the USA Today Top Workplaces recognizing quality workplace cultures across the United States who put their employees first. Additionally, KMS has won multiple regional Top Workplaces awards and Culture Excellence Awards for Compensation & Benefits, Innovation, Leadership, Purpose & Values and Work-Life Flexibility.

Position Summary

This position supports the In-Service Attack Submarines Program Office (PMS 392) which is part of Naval Sea Systems Command (NAVSEA), Program Executive Office Submarines (PEO SSN), and Team Submarine (TSUB) providing executive level support to one or more Navy O-6/Civilian GS-15 level leaders. Provide support in planning, managing, tracking, executing, and reporting program initiatives and actions.

Essential Functions

Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.

• Serves as a trusted adviser to the senior leadership in all areas of the organization including the development, direction, and continuity of policies, programs, and operations.
• Facilitate communication and action management at multiple echelons/levels, ensuring talking points and deliverables are in-line with the executive messaging and expectations.
• Maintain a close and highly responsive relationship to the day-to-day activities of the office and the Directorate.
• May assist with special assignments, studies, or actions.
• Performs a variety of administrative and action management duties and responsibilities requiring knowledge of office routine and an understanding of the organization, programs, and procedures related to the work of the office including, but not limited to, the following based on overall organizational needs:
• Skill in office management and administrative operation requirements, strategies, techniques, and activities to manage numerous complex and competing priorities.
• Prepares, reviews, distributes Navy correspondence.
• Maintains accurate archive of training certs, sends out messages about training requirements.
• Maintains email distribution lists and updates monthly to ensure accuracy.
• Primary ETMS2 POC. Works with COS to ensure tasks are being worked by staff.

Required Education and Experience

• Bachelor’s degree in business, or related field. A candidate with three or more years’ experience directly supporting a Navy customer in a business capacity will be considered in lieu of a degree.
• Seven years of experience as an Executive Assistant for the DoD and at least three years with the Navy.
• A current or active DoD Secret security clearance.

Preferred Education and Experience

• Proficiency in Microsoft Office, specifically, Word, Excel, PowerPoint, and Outlook software.
• Excellent verbal and written communication skills, as well as presentation skills.
• High comfort level working with and around all military/organizational levels, clients, customers, suppliers, and visitors.
• Must be highly reliable and demonstrate personal initiative to operate in a fast-paced environment with changing priorities.
• Demonstrate ability to be a team player; works well with others; contributes positively to work/team environment while continually seeks ways to enhance contribution to the team.
• Handles differing situations, problems, and deviations in the work office according to general instructions, priorities, duties,