Senior Administrative Assistant

Kms-Solutions,-LL; Washington (District of Columbia); On-site; USD 110,000 - 130,000; Full time

Benefits offered by this job

Medical Insurance

Dental Insurance

Vision Insurance

401k Plan

Paid Holidays

Military Leave

Tuition Reimbursement

Professional Development

Employee Bonus

Job summary

KMS Solutions, LLC is seeking a Senior Administrative Assistant to provide executive-level support at the Washington Navy Yard, DC. The role handles complex administrative duties, communications, and action management for NAVSEA leadership, with emphasis on policy continuity and program execution.

Candidates should have a DoD background, Navy experience, and a current security clearance. The position offers full-time hours, situational telework, and a comprehensive benefits package.

Qualifications

• Bachelor’s degree required or equivalent DoD experience in a business capacity.
• Seven years as an Executive Assistant for DoD with navy experience preferred.
• Current or active DoD Secret clearance required.

Responsibilities

• Provide executive level support to Navy O-6/GS-15 leaders.
• Plan, manage, track, execute, and report program initiatives and actions.
• Maintain communications, policies, and training certificates; manage distribution lists.
• Serve as a trusted adviser to senior leadership and coordinate executive messaging.

Skills

Verbal and written communication

Presentation skills

Teamwork

Initiative

Reliability

Organizational skills

Education

Bachelor’s degree in business or related field

DoD experience with Navy support (3+ years) in lieu of degree

DoD Security Clearance (Secret or higher)

Tools

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Microsoft Outlook

Job description

If you are unable to complete this application due to a disability, contact this employer to ask for an accommodation or an alternative application process.

Senior Administrative Assistant

Full-Time Regular Washington Navy Yard, DC, US

Salary Range: $110,000.00 To $130,000.00 Annually

Senior Administrative Assistant

Company Overview

KMS Solutions, LLC is a technical management / solutions company that specializes in engineering, analysis, and cyber security. Founded in 2005, KMS is a certified small business with nearly two decades of experience supporting the Department of Defense as well as many other departments and programs critical to our Nation’s security and well-being.

KMS is a three-time winner of the USA Today Top Workplaces recognizing quality workplace cultures across the United States who put their employees first. Additionally, KMS has won multiple regional Top Workplaces awards and Culture Excellence Awards for Compensation & Benefits, Innovation, Leadership, Purpose & Values and Work-Life Flexibility.

Position Summary

This position supports the In-Service Attack Submarines Program Office (PMS 392) which is part of Naval Sea Systems Command (NAVSEA), Program Executive Office Submarines (PEO SSN), and Team Submarine (TSUB) providing executive level support to one or more Navy O-6/Civilian GS-15 level leaders. Provide support in planning, managing, tracking, executing, and reporting program initiatives and actions.

Essential Functions

Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.

• Serves as a trusted adviser to the senior leadership in all areas of the organization including the development, direction, and continuity of policies, programs, and operations.
• Facilitate communication and action management at multiple echelons/levels, ensuring talking points and deliverables are in-line with the executive messaging and expectations.
• Maintain a close and highly responsive relationship to the day-to-day activities of the office and the Directorate.
• May assist with special assignments, studies, or actions.
• Performs a variety of administrative and action management duties and responsibilities requiring knowledge of office routine and an understanding of the organization, programs, and procedures related to the work of the office including, but not limited to, the following based on overall organizational needs:
• Skill in office management and administrative operation requirements, strategies, techniques, and activities to manage numerous complex and competing priorities.
• Prepares, reviews, distributes Navy correspondence.
• Maintains accurate archive of training certs, sends out messages about training requirements.
• Maintains email distribution lists and updates monthly to ensure accuracy.
• Primary ETMS2 POC. Works with COS to ensure tasks are being worked by staff.

Required Education and Experience

• Bachelor’s degree in business, or related field. A candidate with three or more years’ experience directly supporting a Navy customer in a business capacity will be considered in lieu of a degree.
• Seven years of experience as an Executive Assistant for the DoD and at least three years with the Navy.
• A current or active DoD Secret security clearance.

Preferred Education and Experience

• Proficiency in Microsoft Office, specifically, Word, Excel, PowerPoint, and Outlook software.
• Excellent verbal and written communication skills, as well as presentation skills.
• High comfort level working with and around all military/organizational levels, clients, customers, suppliers, and visitors.
• Must be highly reliable and demonstrate personal initiative to operate in a fast-paced environment with changing priorities.
• Demonstrate ability to be a team player; works well with others; contributes positively to work/team environment while continually seeks ways to enhance contribution to the team.
• Handles differing situations, problems, and deviations in the work office according to general instructions, priorities, duties, policies and program goals.

Additional Eligibility Requirements (if applicable)

Work Authorization/Security Clearance Requirement

• This position requires the ability to obtain and/or maintain a DoD Security Clearance. Security clearances may only be granted to U.S. citizens.
• Legally authorized to work in the United States at the time of hire and throughout employment.

Other Duties:

Please note this job posting is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.

Supervisory Responsibility:

• None

This position operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, and photocopiers.

Physical Demands:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.

While performing the duties of this job, the employee is regularly required to talk and hear. The employee is frequently required to stand, walk, use hands to finger, handle or feel, and reach with hands and arms. Must be able to lift up to 20 lbs.

Position Type/Expected Hours of Work:

The typical workday is eight hours in length, normal hours are 7:30 AM-3:30PM. Some flexibility in hours is allowed, with concurrence from the supervisor. The employee must be available during the "core" work hours of 9:00 a.m. to 3:00 p.m. and must account for the hours in a pay period to maintain full-time status.

Telework:

• Situational Telework is allowed for this position. However, that may change based on customer requirements

Travel:

• Ability to travel CONUS; potential to travel OCONUS.
• Travel up to 10%

Benefits and Additional Compensation

KMS offers a competitive benefits packaging including medical, dental and vision insurances, flexible spending account, PTO, paid holidays, military leave, bereavement leave, 401k / retirement savings plan, professional development and tuition reimbursement, basic and voluntary life insurance / AD&D, short-term and long-term disability, voluntary AFLAC supplemental insurance products and employee assistance plan (EAP) program. Additionally, KMS offers employee referral bonuses and a discretionary annual bonus.

AAP/EEO Statement:

KMS Solutions is an Equal Employment Opportunity Employer and maintains an Aff...