PS Administrative Assistant

Details This; Campus (IL); On-site; USD 22,000 - 36,000; Full time

Job summary

The University of Utah is seeking an administrative professional to provide complex support to surgeons in the Department of Neurosurgery, Division of Pediatric Neurosurgery, at Primary Children's Hospital. The role involves coordinating schedules, travel, budgets, and data for reports, while ensuring compliance with policies and maintaining office operations.

Required qualifications include an Associate degree in business or equivalent, plus 3 years of secretarial experience, strong

Qualifications

• Associate degree in business or equivalency required; three years full-time secretarial experience required.
• Demonstrated human relations and effective written and verbal communication skills required.
• Knowledge of basic bookkeeping practices and direct supervisory experience preferred.

Responsibilities

• Coordinates complex schedules and meetings.
• Coordinates travel and reimbursements.
• Scans patient records into EMR.
• Maintains budget records and prepares expenditure statements.
• Collects, organizes and analyzes data for specialized reports.
• Coordinates collection and preparation of operating reports.
• Assists with implementation of department and University policies and procedures.
• Schedules appointments, coordinates meetings and conferences and maintains office supplies.

Skills

Communication skills

Written communication

Verbal communication

Bookkeeping basics

Supervisory experience

Associate degree

Education

Associate degree in business or equivalent

Job description

Monday- Friday; 8:00AM - 4:30PM or 8:30AM - 5:00PM; occasional overtime may be required.

VP Area

VP Area U of U Health - Academics

Department

Location

Location Campus

City

City Salt Lake City, UT

Type of Recruitment

Type of Recruitment External Posting

Pay Rate Range

Pay Rate Range 15.19 to 26.73 DOE

Close Date

Close Date 11/06/2026

Priority Review Date (Note - Posting may close at any time)

Priority Review Date (Note - Posting may close at any time) 08/17/2026

Job Summary

This position provides complex administrative support to surgeons in the Department of Neurosurgery, Division of Pediatric Neurosurgery, at Primary Children's Hospital.

Responsibilities

• 1. Coordinates complex schedules and meetings.
• 2. Coordinates travel and reimbursements.
• 3. Scans patient records into EMR .
• 4. Maintains budget records, such as reconciling accounts and preparing expenditure statements.
• 5. Collects, organizes and analyzes data for specialized reports.
• 6. Coordinates the collection and preparation of operating reports.
• 7. Assists with the implementation of department and University policies and procedures.
• 8. Provides administrative support by scheduling appointments, coordinating meetings and conferences and maintaining and ordering office supplies.

This job description is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities and qualifications required of employees assigned to the job.

Work Conditions

N/A

Work Environment and Level of Frequency typically required

N/A

Physical Requirements and Level of Frequency that may be required

Nearly Continuously: Sitting, hearing, listening, talking.

Often: Repetitive hand motion (such as typing), walking.

Minimum Qualifications

Associate degree in business or equivalency (one year of education can be substituted for two years of related work experience) and three years full-time secretarial experience required. Demonstrated human relations and effective written and verbal communication skills required. Knowledge of basic bookkeeping practices and direct supervisory experience preferred.

This position is patient-sensitive and must fulfill all associated requirements. We protect our patients, coworkers and community by requiring all patient-sensitive employees to be immunized according to CDC standards and hospital policy. Limited exemptions may be made for documented medical contraindications or religious beliefs that object to vaccinations.

Applicants must demonstrate the potential ability to perform the essential functions of the job as outlined in the position description.

Preferences

Type

Special Instructions Summary

Additional Information

The University is a participating employer with Utah Retirement Systems (“URS”). Eligible new hires with prior URS service, may elect to enroll in URS if they make the election before they become eligible for retirement (usually the first day of work). Contact Human Resources at [phone] for information. Individuals who previously retired and are receiving monthly retirement benefits from URS are subject to URS’ post-retirement rules and restrictions. Please contact Utah Retirement Systems at [phone] or [phone] or University Human Resource Management at [phone] if you have questions regarding the post-retirement rules.

This position may require the successful completion of a criminal background check and/or drug screen.

The University of Utah values candidates who have experience working in settings with students and possess a strong commitment to improving access to higher education.

Veterans’ preference is extended to qualified applicants, upon request and consistent with University policy and Utah state law. Upon request, reasonable accommodations in the application process will be provided to individuals with disabilities.

Consistent with state and federal law, the University of Utah does not discriminate based upon race, ethnicity, color, religion, national origin, age, disability, sex, sexual orientation, gender, gender identity, gender expression, pregnancy, pregnancy-related conditions, genetic information, or protected veteran’s status. The University does not discriminate on the basis of sex in the education program or activity that it operates, as required by Title IX and 34 CFR part 106. The requirement not to discriminate in education programs or activities extends to admission and employment. Inquiries about the application of Title IX and its regulations may be referred to the Title IX Coordinator, to the Department of Education, Office for Civil Rights, or both.

To request a reasonable accommodation for a disability or if you or someone you know has experienced discrimination or sexual misconduct including sexual harassment, you may contact the Director/Title IX Coordinator in the Office of Equal Opportunity and Title IX ( OEO ). More information, including the Director/Title IX Coordinator’s office address, electronic mail address, and telephone number can be located at the: University of Utah Non-Discrimination page .

Online reports may be submitted at https://oeo.utah.edu

https://publicsafety.utah.edu/safetyreport/ This report includes statistics about criminal offenses, hate crimes, arrests and referrals for disciplinary action, and Violence Against Women Act offenses. They also provide information about safety and security-related services offered by the University of Utah. A paper copy can be obtained by request at the Department of Public Safety located at 1658 East 500 South.

As per University of Utah policy 5-108: Transfer of Benefits Eligible Staff Members , a new hire to the University of Utah who is still serving a 12 month probationary period will not be hired into another University of Utah job (a transfer) until the successful completion of the probationary period.

Required fields are indicated with an asterisk (*).

• * Do you have a related Associate's degree or equivalency? (2 years related work experience may be substituted for 1 year of education)
  • Yes
  • No
• * Do you have three or more years of clerical/administrative experience?
  • Yes
  • No
• Indicate your level of expertise in MS Office (Word, Excel, PowerPoint, Outlook, etc.)
  • Basic
  • Intermediate
  • Advanced
• Do you have previous work experience in a college/university environment?
  • Yes
  • No

Required Documents

• Resume

Optional Documents

• Cover Letter
• Letter of Recommendation 1
• Letter of Recommendation 2
• Letter of Recommendation 3

University Human Resource Management

250 East 200 South, Suite 125 Salt Lake City, UT 84111

Contact us: [phone] By Email: [e-mail]