Admin Support Associate - Advanced

The University of North Carolina at Chapel Hill; Chapel Hill (NC); On-site; USD 34,000 - 50,000; Full time

Job summary

The University of North Carolina at Chapel Hill in Chapel Hill, NC, seeks an Admin Support Associate - Advanced to lead the Naval Science Department as its primary administrator and University liaison for HR and financial matters.

The role covers budgeting, reconciliations, office operations, calendar management, and coordination of facilities and building access, with representation at meetings to ensure compliance and efficient operations.

Qualifications

• High school diploma or equivalent.
• Office management experience.
• Peoplesoft applications experience.
• Budget management experience.

Responsibilities

• Serve as the primary administrator for the Department of Naval Science.
• Serve as the primary University liaison for all HR and financial related matters.
• Prepare the budget and monitor expenditures in accordance with regulations.
• Complete financial account reconciliations.
• Monitor staff and program activities for compliance with university and departmental policy.
• Monitor and order office supplies.
• Initiate and monitor facilities support.
• Coordinate with building manager and setup building access.
• As needed, represent the Department of Naval Science at meetings, trainings, and information sessions to ensure the department is current and compliant with university policies and procedures.
• Assist the Department with organizing and safeguarding information.
• Assist the Department with calendar management.

Skills

Office management

Budget management

Education

High school diploma or equivalent

Tools

PeopleSoft

Job description

Posting Information

• Department: Naval Science-316100
• Career Area: Administrative/Clerical Support
• Is this an internal only recruitment?: No
• Posting Open Date :10/13/2026
• Application Deadline :10/23/2026
• Position Type : Permanent Staff (SHRA)
• Position Title : Admin Support Associate - Advanced
• Salary Grade Equivalent : NC03 / GN06
• Working Title : University Liaison
• Position Number : 00004304
• Vacancy ID : P021462
• Full-time/Part-time Permanent/Time-Limited : Full-Time Permanent
• Hours per week : 40
• Work Schedule : TBD
• Work Location : CHAPEL HILL, NC
• Position Location : North Carolina, US
• Hiring Range : $33,540 - $50,000
• Pay Band Information : To learn more about the pay band for this branch and role, please see the Career Banding rates spreadsheet.
• Notice to Applicants : This position is not eligible for H-1B sponsorship.

Position Summary Information

A global higher education leader in innovative teaching, research and public service, the University of North Carolina at Chapel Hill consistently ranks as one of the nation’s top public universities. Known for its beautiful campus, world-class medical care, commitment to the arts and top athletic programs, Carolina is an ideal place to teach, work and learn.

One of the best college towns and best places to live in the United States, Chapel Hill has diverse social, cultural, recreation and professional opportunities that span the campus and community.

University employees can choose from a wide range of professional training opportunities for career growth, skill development and lifelong learning and enjoy exclusive perks for numerous retail, restaurant and performing arts discounts, savings on local child care centers and special rates on select campus events. UNC -Chapel Hill offers full-time employees a comprehensive benefits package, paid leave, and a variety of health, life and retirement plans and additional programs that support a healthy work/life balance.

This position gives the selected candidate the opportunity to work with active duty military personnel and future Naval and Marine Corps Officers.

Primary Purpose Of Organizational Unit

The Naval Science Department and the Navy ROTC program is built to provide a source of diverse, highly qualified officers ready to serve on United States Naval ships, submarines, aircraft, or in the United States Marine Corps. Students (midshipmen) who obtain a baccalaureate degree and who satisfy academic and physical requirements are commissioned as either ensigns in the Navy or second lieutenants in the Marine Corps. Courses offered by the Department of Naval Science, in conjunction with courses offered in the Curriculum in Peace, War, and Defense, are designed to equip an individual with the necessary tools to succeed as an officer and a leader in the United States Navy or Marine Corps.

Position Summary

• Serve as the primary administrator for the Department of Naval Science
• Serve as the primary University liaison for all HR and financial related matters
• Prepare the budget and monitor expenditures in accordance with regulations
• Complete financial account reconciliations
• Monitor staff and program activities for compliance with university and departmental policy
• Monitor and order office supplies
• Initiate and monitor facilities support
• Coordinate with building manager and setup building access
• As needed, represent the Department of Naval Science at meetings, trainings, and information sessions to ensure the department is current and compliant with university policies and procedures
• Assist the Department with organizing and safeguarding information
• Assist the Department with calendar management

Minimum Education And Experience Requirements

High school diploma or equivalency; or demonstrated possession of the competencies necessary to perform the work.

Management Preferences

• Office management experience
• Peoplesoft applications experience
• Budget management experience

Campus Security Authority Responsibilities

Not Applicable.

Quick Link

https://unc.peopleadmin.com/postings/326866

Contact Information

If you experience any problems accessing the system or have questions about the application process, please contact the Office of Human Resources at [phone] or send an email to [e-mail]

Please note: The Office of Human Resources will not be able to provide specific updates regarding position or application status.

Equal Opportunity Employer Statement

The University is an equal opportunity employer and welcomes all to apply without regard to age, color, gender, gender expression, gender identity, genetic information, national origin, race, religion, sex, or sexual orientation.

We encourage all qualified applicants to apply, including protected veterans and individuals with disabilities.