Admin Support Associate

UNKNOWN; Chapel Hill (NC); On-site; USD 38,000 - 48,000; Full time

Job summary

The University of North Carolina at Chapel Hill is seeking an Administrative Support Associate to assist assigned investigators and their teams. This is an on-site role in Chapel Hill, involving scheduling, grant preparation, correspondence, requisitions, and travel form handling.

The position requires a high school diploma or equivalent, strong Microsoft Office skills, and excellent verbal and written communication. Experience with travel arrangements and UNC processes is a plus.

Qualifications

• High school diploma or equivalency required.
• Excellent verbal and written communication skills.
• Familiarity with UNC tenure process preferred.
• Experience with travel arrangements and office support.

Responsibilities

• Provide general administrative support to investigators and project staff.
• Schedule meetings, prepare grants, draft correspondence and manage requisitions and travel forms.
• Coordinate program meetings and disseminate program activities to stakeholders.
• Assist with research proposals and coordination with program consultants/advisors.

Skills

Verbal communication

Written communication

Travel coordination

Office calendar management

Education

High school diploma or equivalency

Tools

Microsoft Office

Job description

One of the best college towns and best places to live in the United States, Chapel Hill has diverse social, cultural, recreation and professional opportunities that span the campus and community.

University employees can choose from a wide range of professional training opportunities for career growth, skill development and lifelong learning and enjoy exclusive perks that include numerous retail and restaurant discounts, savings on local child care centers and special rates for performing arts events.

Primary Purpose of Organizational Unit

Our mission is to improve the health and well-being of North Carolinians and others whom we serve. We accomplish this by providing leadership and excellence in the interrelated areas of patient care, education and research.
Patient care: We promote health and provide superb clinical care while maintaining our strong tradition of reaching underserved populations and reducing health disparities across North Carolina and beyond.
Education: We prepare tomorrow`s healthcare professionals and biomedical researchers from all backgrounds by facilitating learning within innovative and integrated curricula and team-oriented interprofessional education to ensure a highly skilled workforce.
Research: We develop and support a rich array of outstanding health sciences research programs, centers and resources. We provide infrastructure and opportunities for collaboration among disciplines throughout and beyond our university to support outstanding research. We foster programs in the areas of basic, translational, mechanistic and population research.

Position Summary

The position provides assistance to the assigned investigators (PIs) and their laboratory or project personnel. Duties performed are general administrative duties, including scheduling, preparation of grants, correspondence and letters, requisitions, travel forms, etc. This position will also provide program coordination for one or more of the cancer center’s research programs. Duties include organizing program meetings, dissemination/communication of program activities, organizing interactions with program consultants and advisors, program events, guest speakers, and research proposals.
This position is fully on-site, and the incumbent hired into this position is expected to report to the office 5 days per week.

Minimum Education and Experience Requirements

High school diploma or equivalency; or demonstrated possession of the competencies necessary to perform the work.

Management Preferences

• Excellent verbal and written communication skills, with the ability to compose coherent and grammatically correct emails and correspondence
• Familiarity with the UNC tenure process for the purposes of preparing tenure applications or documentation for faculty
• Experience with travel arrangements, including the UNC travel system

Office of Human Resources Contact Information

If you experience any problems accessing the system or have questions about the application process, please contact the Office of Human Resources at [phone] or send an email to [e-mail]
Please note: The Office of Human Resources will not be able to provide specific updates regarding position or application status.

Equal Opportunity Employer Statement

The University is an equal opportunity employer and welcomes all to apply without regard to age, color, gender, gender expression, gender identity, genetic information, national origin, race, religion, sex, or sexual orientation. We encourage all qualified applicants to apply, including protected veterans and individuals with disabilities.

Optional and Required Documents

• Required Documents Curriculum Vitae / Resume
• Optional Documents Cover Letter

Supplemental Questions

Required fields are indicated with an asterisk (*).

• * Please select the response below that best describes your experience/education for the Administrative Support Associate position.
  • High school diploma/GED
  • Associate's, Bachelor's, Master's, or Doctorate in any field
  • Did not complete high school but have a combination of high school education and office support experience to equal 4 years (ex. 1 year of high school and 3 years experience)
  • None of the above
• * Are you proficient with Microsoft Office?
  • Yes
  • No
• * Please describe your experience in Outlook managing calendars.

  (Open Ended Question)

• * Describe your administrative support experience.

  (Open Ended Question)