Admin Support Associate

University of North Carolina at Chapel Hill; Chapel Hill (NC); On-site; USD 36,000 - 48,000; Full time

Benefits offered by this job

Retail discounts

Child care savings

Discounts on performing arts events

Job summary

University of North Carolina at Chapel Hill is seeking an administrative staff member in the History Department to manage office operations and support business services. The role includes handling dossier materials, parking coordination, and collaboration with the business manager.

The position supports pre/post award processes and assists the business services coordinators with monitoring and closing grant accounts to ensure efficient department operations.

Qualifications

• High school diploma or equivalency required or demonstrated equivalent experience.
• Experience with office administration and records management is preferred.
• Ability to assemble and maintain dossier materials and reports.

Responsibilities

• Process, maintain, and monitor office administration needs.
• Assist business manager with BuyCarolina and dossier materials collection; address parking concerns.
• Provide pre/post award support and assist in monitoring and closing out grant accounts.

Skills

Administrative coordination

Data collection

Record keeping

Education

High school diploma or equivalent

Tools

Connect Carolina

BuyCarolina reporting

Infoporte

Job description

One of the best college towns and best places to live in the United States, Chapel Hill has diverse social, cultural, recreation and professional opportunities that span the campus and community.

University employees can choose from a wide range of professional training opportunities for career growth, skill development and lifelong learning and enjoy exclusive perks that include numerous retail and restaurant discounts, savings on local child care centers and special rates for performing arts events.

Primary Purpose of Organizational Unit

This position is assigned to the Department of History, one of the largest academic departments within the College of Arts and Sciences. The Department is committed to the purposes of a research university, to the teaching of history at the undergraduate level as a core discipline in a liberal arts education, and to the training of graduate students. This Department is the leading history department in the Southeast and ranks eleventh in the nation. The Department of History is comprised of 50 full-time faculty and teaching assistant positions. The Department carries approximately 325 undergraduate majors, 185 second-majors; 350 minors, approximately 130 graduate students, and enrolls 3,250 students in classes each semester. Within the faculty ranks, there is a Departmental Chairman, Associate Chair, and Directors of the Graduate and Undergraduate Programs. From the SHRA ranks, there is an administrative and support staff of six full-time positions. The primary objective of the Department of History is to provide high-level research, teaching, and service to the citizens of the State of North Carolina.

Position Summary

The position primarily processes, maintains, and monitors office administration needs. This position will assist the business manager with BuyCarolina, dossier materials collect, parking concerns, and other duties as assigned. The selected candidate is responsible for pre/post award and support the business services coordinators in monitoring and closing out grant accounts. This position will report to the department business manager.

Minimum Education and Experience Requirements

High school diploma or equivalency; or demonstrated possession of the competencies necessary to perform the work.

Management Preferences

• Prior experience working with Connect Carolina, BuyCarolina reporting, or Infoporte
• Ability to observe, monitor, collect and record ongoing department administrative needs or data
• Ability to coordinate or administer university-related program activities and protocols
• Ability to manage resources, monitor activities, or assess faculty needs
• Ability to prepare documentation or present monthly newsletter reports

Special Physical/Mental Requirements

Campus Security Authority Responsibilities

Office of Human Resources Contact Information

If you experience any problems accessing the system or have questions about the application process, please contact the Office of Human Resources at [phone] or send an email to [e-mail] Please note: The Office of Human Resources will not be able to provide specific updates regarding position or application status.

Equal Opportunity Employer Statement

The University is an equal opportunity employer and welcomes all to apply without regard to age, color, gender, gender expression, gender identity, genetic information, national origin, race, religion, sex, or sexual orientation. We encourage all qualified applicants to apply, including protected veterans and individuals with disabilities.

Optional and Required Documents

• Required Documents Curriculum Vitae / Resume

Optional Documents

Supplemental Questions

Required fields are indicated with an asterisk (*).