Admin Services Team Member -Harmony

Harmony Foundation, Inc.; Town of Harmony (NY); Presencial; USD 28.000 - 33.000; Jornada completa

Descripción de la vacante

Harmony Recovery is seeking an Administrative Services Team Member in Estes Park, Colorado, to provide front-desk and office support in a fast-paced recovery environment. This role protects client privacy while ensuring daily operations run smoothly and staff stay responsive.

You will welcome clients and staff, handle multi-line calls, route inquiries, manage mail and supply inventories, and support departments with clerical tasks. HIPAA compliance is essential.

Formación

• High school diploma or GED required.
• Two years of experience in an office, administrative, healthcare, or behavioral health setting preferred.
• Proficiency with Microsoft Word, Excel, email, and calendar systems.
• Strong organization, attention to detail, and ability to prioritize competing demands.
• Clear and professional written and verbal communication.
• Commitment to confidentiality and HIPAA/HITECH compliance.

Responsabilidades

• Welcome clients, visitors, and staff and provide a positive, professional first impression.
• Answer incoming calls across multiple lines and route inquiries to the appropriate team member.
• Support clients and families by directing questions to the appropriate staff member.
• Coordinate phone reservations for Harmony functions and communicate details accurately.
• Receive and distribute mail, packages, voicemail, email, and other correspondence.
• Maintain front desk security logs and confidentiality acknowledgements.
• Prepare and maintain client charts, binders, forms, and office supplies in common areas.
• Manage daily outgoing mail and packages, including postage and metering.
• Count and maintain funds in the cash drawer and register.
• Stock and sell merchandise in the Harmony store.
• Keep front desk and reception area clean, organized, and staffed.
• Support opening/closing procedures, office equipment, name badges, shredding, and supply replenishment.
• Provide clerical support to departments and contribute to a collaborative team.
• Protect confidential information and follow HIPAA, HITECH, 42 CFR Part 2, and organizational policies.

Conocimientos

MS Word

MS Excel

Email

Calendar systems

Educación

High school diploma or GED

Herramientas

Microsoft Word

Microsoft Excel

Email

Calendar systems

Descripción del empleo

Harmony Recovery | Estes Park, CO | Full Time | Non-Exempt

Compensation

$20–$21 per hour

Reports To

Operations Director

About the Role

Harmony Recovery, an AllHealth Network partner, is seeking an Administrative Services Team Member to create a welcoming, organized, and responsive experience for clients, visitors, and staff. This role provides essential front-desk and office support in a fast-paced recovery environment, helping ensure daily operations run smoothly while protecting client privacy and confidentiality.

We are looking for a dependable, service-oriented professional who communicates clearly, manages competing priorities, and contributes positively to a collaborative team.

Compensation

$20–$24 per hour

What You Will Do

• Welcome clients, visitors, and staff and provide a positive, professional first impression.
• Answer incoming calls across multiple lines and route inquiries to the appropriate team member or department.
• Support clients and families by directing questions to the appropriate staff member.
• Coordinate phone reservations for Harmony functions and communicate details accurately.
• Receive and distribute mail, packages, voicemail, email, and other correspondence.
• Help maintain campus security by ensuring visitors complete required logs and confidentiality acknowledgements.
• Prepare and maintain client charts, binders, forms, office supplies, and materials in common areas.
• Manage daily outgoing mail and packages, including postage and metering.
• Accurately count and maintain funds in the cash drawer and register.
• Stock and sell merchandise in the Harmony store.
• Maintain a clean, organized, and continuously staffed front desk and reception area.
• Support opening and closing procedures, office equipment, name badges, shredding, supply replenishment, and special projects.
• Provide clerical support to departments as needs arise and contribute to a collaborative team environment.
• Protect confidential information and follow HIPAA, HITECH, 42 CFR Part 2, and all organizational policies and procedures.

What You Bring

• High school diploma or GED equivalent.
• Two years of experience in an office, administrative, healthcare, or behavioral health setting preferred.
• Proficiency with Microsoft Word, Excel, email, and calendar systems.
• Strong organization, attention to detail, sound judgment, and the ability to prioritize competing demands.
• Clear and professional written and verbal communication skills.
• Ability to work independently and collaboratively while following instructions and expanding job knowledge.
• Commitment to confidentiality, reliability, and Harmony Recovery’s mission and values.
• Valid Colorado driver’s license and an acceptable motor vehicle record when driving a Harmony vehicle or conducting Harmony business.
• If in recovery from a substance use disorder, one year of continuous sobriety is required.

Why Join Harmony Recovery?

You will join a mission-driven team committed to helping individuals build lasting recovery in a supportive environment. Eligible employees have access to benefits that may include medical, dental, and vision coverage; paid time off; floating paid holidays; company-paid life insurance and short-term disability; a 401(k) with company matching; paid education days; an employee assistance program; and additional workplace supports.

About Harmony Recovery

Harmony Recovery is a residential behavioral health program in Estes Park, Colorado, serving individuals with mental health and substance use needs. As part of the AllHealth Network family, Harmony Recovery combines compassionate service, collaboration, and high-quality care to support clients and families throughout the recovery journey.

Harmony Recovery and AllHealth Network are equal opportunity employers committed to an inclusive workplace.

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities
This employer is required to notify all applicants of their rights pursuant to federal employment laws.For further information, please review the Know Your Rights notice from the Department of Labor.