Admin Services Supervisor - Front Office & Operations Lead

Forgent Power Solutions, Inc.; Dayton (MN); On-site; USD 88,828,000 - 106,020,000; Full time

Job summary

Forgent Power Solutions, Inc. is seeking an Administrative Services Supervisor to provide administrative and operational support across the organization.

Reporting to the Executive Assistant, Solutions and Services, you will back two Vice Presidents, their teams, and cross-functional partners to ensure efficient daily operations in a fast-paced office. You will supervise two Office Administrators at Champlin and Dayton, manage schedules, meetings, and expense reports, and serve as a visible

Qualifications

• Minimum of 3 years administrative support experience, including supporting senior leaders.
• Proven ability to manage multiple priorities in a fast-paced environment.
• Strong organizational, time-management, and problem-solving skills with attention to detail.
• Proficiency with Microsoft 365 applications, including Outlook, Word, Excel, PowerPoint, Teams and SharePoint.
• Motivated self-starter with commitment to continuous learning and process improvement.

Responsibilities

• Provide administrative and operation support across the organization, including assistance to two Vice Presidents, their respective teams, and cross functional business partners to support day to day operations, special projects and adhoc requests.
• Directly supervise two Office Administrators supporting the Champlin and Dayton office locations; manage schedules, coverage plans, and administrative assignments to ensure seamless office operations and front desk support.
• Provide backup support and coordinate cross-training activities to maintain continuous administrative coverage and operational effectiveness.
• Foster accountability and collaboration to ensure high-quality administrate support and exceptional customer service across both office locations.
• Anticipate needs, proactively resolve issues, and adapt priorities to meet evolving business demands in a fast past work environment
• Serve as a visible and accessible on-site resource that drives productivity and positive employee experience.
• Support departmental activities by coordinating meetings, team events, communications, and other operational requirements.
• Field and route questions from employees, visitors, customers, and vendors.
• Manage workstation and office assignment records across both locations and serve as the primary contact for workspace requests.
• Maintain conferences rooms, offices, and common areas so that they are organized and meeting ready.
• Process and approve expense reports accurately and in compliance with policy.

Skills

Administrative support

Office management

Cross-functional collaboration

Supervise staff

Education

Associate’s degree or equivalent

Tools

Microsoft 365

Job description

Forgent Power Solutions, Inc. is seeking an Administrative Services Supervisor to provide administrative and operational support across the organization.

Reporting to the Executive Assistant, Solutions and Services, you will back two Vice Presidents, their teams, and cross-functional partners to ensure efficient daily operations in a fast-paced office. You will supervise two Office Administrators at Champlin and Dayton, manage schedules, meetings, and expense reports, and serve as a visible