Admin & Program Coordinator - Diagnostic Sonography (On Campus)

Rochester Institute of Technology; City of Rochester (NY); On-site; USD 25,000 - 33,000; Full time

Job summary

Rochester Institute of Technology's Ultrasound and Diagnostic Medical Sonography program seeks an Administrative/Program Support Coordinator II to ensure smooth daily operations on campus in Rochester, NY. You will coordinate calendars, greet visitors, manage records, assist with HR tasks, and support budgeting and purchasing.

This role emphasizes teamwork, accuracy, and discretion, handling confidential information and coordinating meetings, events, and documentation for faculty and students.

Qualifications

• Knowledge of administrative processes including supply ordering and inventory tracking.
• Knowledge of human resources practices including onboarding and payroll processing.
• Strong scheduling, organization, and multitasking abilities.
• Ability to handle confidential information with discretion.

Responsibilities

• Coordinate calendars, scheduling interviews, travel, and events.
• Greet visitors, answer phones, and provide customer support; serve as first point of contact.
• Prepare and distribute communications, emails, memos, and reports to stakeholders.
• Maintain documents, records, and filing systems; secure confidential records.
• Assist with HR tasks including onboarding and payroll processing; ensure policy adherence.
• Process expense reports, invoices, and monitor budgets; provide purchasing support.

Skills

Scheduling

Communication

Customer service

Confidential records handling

Budget tracking

HR processes

Education

Associate degree

Tools

MS Office

Payroll systems

Job description

Rochester Institute of Technology's Ultrasound and Diagnostic Medical Sonography program seeks an Administrative/Program Support Coordinator II to ensure smooth daily operations on campus in Rochester, NY. You will coordinate calendars, greet visitors, manage records, assist with HR tasks, and support budgeting and purchasing.

This role emphasizes teamwork, accuracy, and discretion, handling confidential information and coordinating meetings, events, and documentation for faculty and students.