Admin & Operations Coordinator - Flexible Schedule

Consolidated Admin Services, LLC; Cabot (AR); On-site; USD 32,000 - 42,000; Full time

Job summary

Consolidated Admin Services, LLC is seeking an Admin Operations Coordinator to manage client communications, handle administrative tasks, and support COBRA processes in a business office setting. This role involves mail handling, greeting visitors, preparing COBRA letters, file management, and assisting colleagues on special projects.

Strong attention to detail and professional presentation are essential. You will report to the Compliance Manager and play a key role in keeping records organized

Qualifications

• High School Diploma or equivalent or relevant experience.
• Proficient with spreadsheets, bookkeeping software, data entry, word processing, email management, and file management.
• Excellent communication skills.
• Excellent attention to detail.
• Presents a professional image; able to build rapport and collaborate with others.

Responsibilities

• Take mail to the Cabot CAS bank building at 4pm daily.
• Operate mail machines including the postage meter and photocopying machine.
• Process and weigh outgoing mail.
• Greet visitors and assist with their needs.
• Prepare and print COBRA letters for the day.
• Assist in preparing COBRA letters for postage and mailing.
• Sort mail and delivered packages and distribute to appropriate departments.
• Accept and distribute participant paperwork (claims, COBRA).
• Accept COBRA payments dropped off in office.
• Process all returned mail.
• Back-up for processing Qualified Event emails and initial notices in COBRA.
• Scan and save documentation for various departments.
• Transfer and organize electronic files into folders.
• Audit new hires and terms processed for the week.
• Assist with paper enrollments during open enrollment.
• Check common areas for restocking and trash disposal.
• Assist other teammates and teams as needed.
• Keep reception area clutter-free.

Skills

Excel / spreadsheets

Communication skills

Attention to detail

Professional image

Rapport building

Time management

Customer service

Confidential information handling

Multitasking

Problem solving

Education

High school diploma

Tools

Spreadsheet software

Bookkeeping software

Job description

Consolidated Admin Services, LLC is seeking an Admin Operations Coordinator to manage client communications, handle administrative tasks, and support COBRA processes in a business office setting. This role involves mail handling, greeting visitors, preparing COBRA letters, file management, and assisting colleagues on special projects.

Strong attention to detail and professional presentation are essential. You will report to the Compliance Manager and play a key role in keeping records organized