Admin Asst to Director

The University of Kansas Health System; North Kansas City (MO); On-site; USD 40,000 - 65,000; Full time

Job summary

The University of Kansas Health System is seeking an Administrative Assistant to the Director to provide high-level administrative support, including research, reporting, scheduling, and correspondence, to help the department run smoothly.

The role requires a High School Diploma (Bachelor's preferred), proficiency in Word, Excel, PowerPoint and Access, strong communication, and a professional demeanor to interact with visitors, staff, and executives.

Qualifications

• High School Diploma or equivalent.
• 3+ years broad administrative/secretarial experience.
• Proficient in Microsoft Word, Excel, PowerPoint and Access.
• Ability to maintain a professional image and positive customer relations.

Responsibilities

• Provide high-level administrative support by researching, preparing statistical reports, and handling information requests.
• Perform clerical duties such as preparing correspondence, receiving visitors, arranging conference calls, and scheduling meetings.
• Support various projects and ensure professional in-person and phone interactions.
• Adapt to changing priorities and departmental needs.

Education

High School Diploma

Bachelor's Degree

Business Education Technical or professional training/degree

3+ years administrative/secretarial experience

Tools

Microsoft Word

Excel

PowerPoint

Access

Job description

Position Summary / Career Interest:

The Administrative Assistant to Director provides administrative support to department Director. Provides high-level administrative support by conducting research, preparing statistical reports, handling information requests, and performing clerical functions such as preparing correspondence, receiving visitors, arranging conference calls, and scheduling meetings. Duties include general clerical, receptionist and project based work. Must project a professional company image through in-person and phone interaction.

Responsibilities and Essential Job Functions

• Provides high-level administrative support by conducting research, preparing statistical reports, handling information requests, and performing clerical functions such as preparing correspondence, receiving visitors, arranging conference calls, and scheduling meetings.
• Duties include general clerical, receptionist and project based work. Must project a professional company image through in-person and phone interaction.
• Must be able to perform the professional, clinical and or technical competencies of the assigned unit or department.
• These statements are intended to describe the essential functions of the job and are not intended to be an exhaustive list of all responsibilities. Skills and duties may vary dependent upon your department or unit. Other duties may be assigned as required.

Required Education and Experience

• High School Graduate

Preferred Education and Experience

• Bachelors Degree
• Business Education Technical or professional training/degree
• 3 or more years Minimum of 3 years broad administrative/secretarial experience

Knowledge Requirements

• Proficiency in Microsoft Word, Excel, PowerPoint and Access required
• Ability to be flexible and adapt to change while maintaining a high level of professionalism, with an emphasis on positive customer relations required

We are an equal employment opportunity employer without regard to a person’s race, color, religion, sex (including pregnancy, gender identity and sexual orientation), national origin, ancestry, age (40 or older), disability, veteran status or genetic information.