Admin Asst Inter Healthcare

Michigan Medicine; Ann Arbor (MI); Hybrid; USD 38,000 - 52,000; Full time

Job summary

University of Michigan Medical School is seeking an Administrative Assistant for the Grant Services & Analysis Office (GS&A). The role focuses on triaging questions, coordinating pre-award review packages, and providing comprehensive administrative support to faculty and leadership.

Hybrid work options are available, with in-office requirements for training, meetings, and team activities. Strong Excel, Word, and Acrobat skills are essential, along with a customer-focused, detail-oriented mindset.

Qualifications

• High School diploma or equivalent requirement.
• Ability to learn and adapt to new technology.
• Strong customer-service mindset and teamwork abilities.

Responsibilities

• Provide primary administrative support for the Pre-Award team and GS&A.
• Triages inquiries and coordinates workflow to meet deadlines.
• Maintain and update unit website and administrative records.

Skills

Customer service

Adaptability

Teamwork

Education

High School diploma

Tools

Excel

MS Word

Acrobat

Job description

Who We Are

As a premier, research-intensive academic medical center, the University of Michigan Medical School is world renowned with more than $850 million in external research funding. The Medical School Office of Research proudly supports our internationally recognized investigators pursuing innovative science to improve the health and wellbeing of our patients, the citizens of Michigan, and beyond.

Job Summary

The primary mission of the University of Michigan Medical School Office of Research is to foster an environment of innovation and efficiency that serves the Medical School research community and supports biomedical science from insight to impact. To that end, our team is constantly striving to enhance the research enterprise, including maintaining an investigator-focused infrastructure, facilitating and diversifying investigators’ avenues for funding, and streamlining research processes.

The Medical School Office of Research has numerous reporting units and programs such as the Michigan Institute for Clinical & Health Research (MICHR), the Clinical Research Calendar Review & Analysis Office (CRAO), the Fast Forward Medical Innovation, the Biomedical Research Core Facilities (BRCF), the Institutional Review Board (IRB Med), and the Medical School Grant Services & Analysis Office. Together, these teams provide the necessary support to position our researchers for success.

The Medical School Grant Services & Analysis Office (GS&A) handles review of all externally sponsored projects for Medical School faculty at the pre-award stage and works with units and project teams to address institutional, sponsor, and federal requirements.

Responsibilities*

We are seeking an individual to serve as the primary Administrative Assistant for the unit. Daily activities include supporting GS&A by triaging all communication and questions to the GS&A office. This position is an integral part of the pre-award review team handling all incoming proposals for review, setting up review packages, and ensuring that work is flowing into and out of the office to support Medical School faculty. This person will provide full administrative support for the Pre-Award team and general administrative support for the entire unit, including unit leadership. This position is also responsible for managing changes to our website.

Required Qualifications*

• High School diploma or an equivalent combination of education and experience.
• Good computer skills with proficiency in Excel, MSWord, Acrobat.
• Ability to learn and adapt to new technology.
• Ability to work well with people especially under pressure of deadlines, is a must.
• Ability to think quickly under pressure and still maintain a high level of customer service.

Desired Qualifications*

• One to three years clerical experience.
• Reasonable knowledge of University of Michigan policies and procedures.

Modes of Work

Positions that are eligible for hybrid or mobile/remote work mode are at the discretion of the hiring department. Work agreements are reviewed annually at a minimum and are subject to change at any time, and for any reason, throughout the course of employment. Learn more about the work modes.

Work Schedule

Monday - Friday

8-5

Hybrid

A majority of work can be completed off campus, but you may be asked to be in the office on occasion for training, meetings, or team activities (currently 1-3 days per year).

U-M EEO Statement

The University of Michigan is an Equal Opportunity Employer. We are committed to providing an environment of mutual respect where equal employment opportunities are available to all applicants, including protected veterans and individuals with disabilities.