Admin Asst Inter Healthcare

University of Michigan; Ann Arbor (MI); Hybrid; USD 35,000 - 52,000; Full time

Benefits offered by this job

Hybrid work option

Job summary

University of Michigan Medical School Office of Research is seeking an Administrative Assistant for the Grant Services & Analysis Office (GS&A). The role supports pre-award review, triages inquiries, prepares review packages, and handles general administrative tasks for faculty and leadership.

Responsibilities include website updates, coordinating communications, and ensuring smooth workflows within the unit.

Qualifications

• High School diploma or equivalent.
• Proficiency in Excel, MS Word, Acrobat.
• Ability to learn new technology.
• Ability to work under deadlines with strong customer service.
• Knowledge of University of Michigan policies is desirable.

Responsibilities

• Provide administrative support for the GS&A and Pre-Award team, triage communications and questions.
• Set up review packages and ensure work flows into and out of the office.
• Manage changes to the unit's website and coordinate general administrative tasks.

Skills

Administrative support

Customer service

Microsoft Excel

MS Word

Acrobat (PDF)

Communication

Education

High School diploma or equivalent

Tools

Excel

MS Word

Acrobat

Job description

As a premier, research-intensive academic medical center, the University of Michigan Medical School is world renowned with more than $850 million in external research funding. The Medical School Office of Research proudly supportsourinternationallyrecognizedinvestigatorspursuinginnovativesciencetoimprovethehealthandwellbeing of our patients, the citizens of Michigan, and beyond.

Job Summary

The primary mission of the University of Michigan Medical School Office of Research is to foster an environment of innovation and efficiency thatservestheMedicalSchool researchcommunityand supportsbiomedicalsciencefrom insight to impact. To that end, our team is constantly striving to enhance the research enterprise, including maintaininganinvestigator-focusedinfrastructure,facilitatinganddiversifyinginvestigators'avenuesforfunding,and streamlining research processes.

TheMedicalSchoolOfficeofResearchhasnumerousreportingunitsandprogramssuchastheMichiganInstitutefor Clinical & Health Research (MICHR), the Clinical Research Calendar Review & Analysis Office (CRAO), the Fast Forward Medical Innovation, the Biomedical Research Core Facilities (BRCF), the Institutional Review Board (IRB Med), and the Medical School Grant Services & Analysis Office.Together, these teams provide the necessary support to position our researchers for success.

TheMedicalSchoolGrantServices&AnalysisOffice (GS&A) handlesreviewofallexternallysponsoredprojectsforMedical School faculty at the pre-award stage and works with units and project teams to address institutional, sponsor, and federal requirements.

Responsibilities*

We are seeking an individual to serve as the primary Administrative Assistant for the unit.Daily activities include supporting GS&A by triaging all communication and questions to the GS&A office.This position is an integral part of the pre-award review team handling all incoming proposals for review, setting up review packages, and ensuring that work is flowing into and out of the office to support Medical School faculty. This person will provide full administrative support for the Pre-Award team and general administrative support for the entire unit, including unit leadership. This position is also responsible for managing changes to our website.

Required Qualifications*

High School diploma or an equivalent combination of education and experience.

Good computer skills with proficiency in Excel, MSWord, Acrobat.

Ability to learn and adapt to new technology.

Ability to work well with people especially under pressure of deadlines, is a must.

Ability to think quickly under pressure and still maintain a high level of customer service.

Desired Qualifications*

One to three years clerical experience.

Reasonable knowledge of University of Michigan policies and procedures.

Modes of Work

Positions that are eligible for hybrid or mobile/remote work mode are at the discretion of the hiring department. Work agreements are reviewed annually at a minimum and are subject to change at any time, and for any reason, throughout the course of employment. Learn more about the work modes .

Work Schedule

Monday - Friday,8- 5

Hybrid-Amajorityofworkcanbecompletedoffcampus,butyoumaybeaskedtobeintheofficeonoccasionfor training, meetings, or team activities (currently 1-3 days per year).

U-M EEO Statement

The University of Michigan is an Equal Opportunity Employer. We are committed to providing an environment of mutual respect where equal employment opportunities are available to all applicants, including protected veterans and individuals with disabilities.