Admin Assistant Specialist

Parker Hannifin Corporation; Glendale (AZ); On-site; USD 42,000 - 54,000; Full time

Job summary

Parker Aerospace in Glendale, AZ is seeking an Administrative Assistant Specialist to provide proactive, high-level administrative support to the Global Operations Director and site leadership.

You will manage calendars, travel, communications, events, and employee engagement, helping foster Parker's high-performance culture. This role requires coordinating meetings, supporting executives, and coordinating site activities to keep operations running smoothly.

Qualifications

• HS diploma or equivalent.
• Associates or Bachelor's Degree preferred
• 3 years of relevant/similar work experience
• Experience utilizing various computer applications/systems to include Microsoft Office
• Must demonstrate effective English verbal, written and interpersonal communication skills.
• Ability to work effectively with others and be a participative team player.

Responsibilities

• Open mail and review for appropriate action attaching relevant files and/or backup information before distributing. Respond to routine correspondence or draft routine responses for review and signature. Responsible for processing of out-going mail.
• Interface with all guests of the facility and ensure proper sign-in procedures are adhered to. Maintain personal protective equipment for guests and wireless internet access.
• Interface effectively with functional departments, teams and customers. Screen calls, respond to routine questions and receive and/or escort guests.
• Schedule appointments, make routine travel arrangements, and complete expense reports for the business unit manager and leadership team as required.
• Schedule meetings that may require coordination of travel, purchasing meeting necessities, meeting room setups and ordering/picking up meals.
• Head up various committees such as Parker Patriots Committee (plan celebrations including the ACIP party, Holiday party, monthly birthday celebrations, etc).
• Schedule, coordinate, and work the biometric screening and flu shot event each year.
• Prepare PowerPoint presentations for all visits and plant meetings for accuracy and proper formatting
• Maintain site calendar of leadership team including when traveling, taking vacation, or will be out of the office.
• Provide administrative support for all employees.
• Update welcome board with daily guests and information monitors throughout the plant with events and important information.
• Order and send flowers/arrangements for those out on leave and bereavement.
• Coordinate and oversee the car-pooling program to meet the local county standards
• Schedule skip level meetings with employees and Business Unit Manager/Leadership Team.
• Work with Corporate travel to manage the preferred Parker hotel program in the Glendale area.
• Take notes for all SLT related meetings for the facility.
• Gather any reports of data required at a monthly basis including HPT reports.
• Other duties as assigned.

Skills

English communication

Teamwork

Education

HS diploma or equivalent

Associates or Bachelor's Degree preferred

Tools

Microsoft Office

Job description

Org Marketing Statement

At Parker Aerospace, we develop technologies and innovative solutions that enable reliable, efficient and increasingly sustainable flight for the lifecycle of the aircraft, including aftermarket support. Our passionate people with deep engineering expertise, together with our breadth of differentiated technologies, ensure that we make the extraordinary happen and continue to shape the future of aviation in partnership with our customers.

As a member of our team, you are instrumental in fulfilling our mission: 'Enabling Engineering Breakthroughs that Lead to a Better Tomorrow.' Pursuing a career at Parker presents unlimited opportunities for both professional and personal development. Working with some of the most brilliant minds in the industry, your contributions will be pivotal in developing innovative technologies and products, significantly contributing to Parker's goal of addressing the world's most pressing engineering challenges. At Parker, our team members belong, matter and make a difference.

The vision of Gas Turbine Fuel Systems Division is to be the global leader in the design, development, manufacture, and service of engine fuel, lubrication, and thermal management systems and components for aerospace/defense and industrial applications. By leveraging our expertise in analysis, atomization, combustion, fluid metering, and control - coupled with enterprise excellence - we will exceed customer expectations and achieve our business objectives.

Administration Assistant Specialist

Position Summary/Essential Functions:

The Administrative Assistant Specialist provides proactive, high-level administrative and operational support to the Global Operations Director and the site leadership team. This role ensures efficient daily site administration, coordinates executive calendars and travel, supports employee communication and engagement, and helps create a positive, high-performing workplace culture. The Administrative Assistant Specialist also plans and executes site-wide events, recognition activities, and employee-engagement initiatives that reinforce Parker's High Performance Team culture and advance site goals.

Responsibilities:

• Open mail and review for appropriate action attaching relevant files and/or backup information before distributing. Respond to routine correspondence or draft routine responses for review and signature. Responsible for processing of out-going mail.
• Interface with all guests of the facility and ensure proper sign-in procedures are adhered to. Maintain personal protective equipment for guests and wireless internet access.
• Interface effectively with functional departments, teams and customers. Screen calls, respond to routine questions and receive and/or escort guests.
• Schedule appointments, make routine travel arrangements, and complete expense reports for the business unit manager and leadership team as required.
• Schedule meetings that may require coordination of travel, purchasing meeting necessities, meeting room setups and ordering/picking up meals.
• Head up various committees such as Parker Patriots Committee (plan celebrations including the ACIP party, Holiday party, monthly birthday celebrations, etc).
• Schedule, coordinate, and work the biometric screening and flu shot event each year.
• Prepare PowerPoint presentations for all visits and plant meetings for accuracy and proper formatting
• Maintain site calendar of leadership team including when traveling, taking vacation, or will be out of the office.
• Provide administrative support for all employees.
• Update welcome board with daily guests and information monitors throughout the plant with events and important information.
• Order and send flowers/arrangements for those out on leave and bereavement.
• Coordinate and oversee the car-pooling program to meet the local county standards
• Schedule skip level meetings with employees and Business Unit Manager/Leadership Team.
• Work with Corporate travel to manage the preferred Parker hotel program in the Glendale area.
• Take notes for all SLT related meetings for the facility.
• Gather any reports of data required at a monthly basis including HPT reports.
• Other duties as assigned.

Qualifications:

• HS diploma or equivalent.

• Associates or Bachelor's Degree preferred

• 3 years of relevant/similar work experience

• Experience utilizing various computer applications/systems to include Microsoft Office

• Must demonstrate effective English verbal, written and interpersonal communication skills.

• Ability to work effectively with others and be a participative team player.