Admin Assistant Specialist

Parker Hannifin; Glendale (AZ); On-site; USD 42,000 - 52,000; Full time

Benefits offered by this job

Medical coverage

Dental coverage

Vision coverage

401(k) matching

Tuition reimbursement

Paid time off

Job summary

Parker Hannifin in Glendale, AZ, seeks an Administrative Assistant Specialist to provide proactive, high-level administrative and operational support to the Global Operations Director and the site leadership team.

The role ensures efficient daily site administration, coordinates executive calendars and travel, supports employee communication and engagement, and helps create a positive, high-performing workplace culture.

Qualifications

• Bachelor’s Degree required and 3 years of relevant work experience.
• Proficiency with Microsoft Office software.
• Must demonstrate effective English verbal, written and interpersonal communication skills.
• Ability to work effectively with others and be a participative team player.
• Strong organization and multitasking abilities; high level of discretion and confidentiality.

Responsibilities

• Schedule appointments and travel arrangements, and complete expense reports for the Global Operations Director and leadership team.
• Manage and coordinate meetings, travel, and logistics for events and board or leadership visits.
• Support and host large site events such as end-of-year celebrations and engagement activities.
• Prepare presentations for plant meetings and visits with proper formatting and accuracy.
• Provide administrative support for all site employees and coordinate communications.

Skills

Microsoft Office

English communication

Team player

Multitasking

Discretion

Education

Bachelor’s Degree

Job description

Position Summary

At Parker Aerospace, we develop technologies and innovative solutions that enable reliable, efficient and increasingly sustainable flight for the lifecycle of the aircraft, including aftermarket support. Our passionate people with deep engineering expertise, together with our breadth of differentiated technologies, ensure that we make the extraordinary happen and continue to shape the future of aviation in partnership with our customers.

As a member of our team, you are instrumental in fulfilling our mission: 'Enabling Engineering Breakthroughs that Lead to a Better Tomorrow.' Pursuing a career at Parker presents unlimited opportunities for both professional and personal development. Working with some of the most brilliant minds in the industry, your contributions will be pivotal in developing innovative technologies and products, significantly contributing to Parker’s goal of addressing the world’s most pressing engineering challenges. At Parker, our team members belong, matter and make a difference.

The vision of Gas Turbine Fuel Systems Division is to be the global leader in the design, development, manufacture, and service of engine fuel, lubrication, and thermal management systems and components for aerospace/defense and industrial applications. By leveraging our expertise in analysis, atomization, combustion, fluid metering, and control — coupled with enterprise excellence — we will exceed customer expectations and achieve our business objectives.

Administrative Assistant Specialist

Position Summary/Essential Functions:

The Administrative Assistant Specialist provides proactive, high-level administrative and operational support to the Global Operations Director and the site leadership team. This role ensures efficient daily site administration, coordinates executive calendars and travel, supports employee communication and engagement, and helps create a positive, high-performing workplace culture. The Administrative Assistant Specialist also plans and executes site-wide events, recognition activities, and employee-engagement initiatives that reinforce Parker’s High-Performance Team culture and advance site goals.

• Schedule appointments, make routine travel arrangements, and complete expense reports for the Global Operations Director and leadership team as required.
• Manage expense report for Global Operations Director
• Manage scheduling meetings that may require coordination of travel, purchasing meeting necessities, meeting room setups and ordering/picking up meals.
• Support and host large site events such as end of fiscal year celebrations, engagement events, Board of Directors, etc.
• Prepare presentations for all visits and plant meetings for accuracy and proper formatting such as monthly all-site meetings
• Provide administrative support for all employees.
• Order and send arrangements for team member life events
• Coordinate and oversee the car-pooling program to meet the local county standards
• Schedule skip level meetings with team members and Global Operations Director and Senior Leadership Team.
• Partner with Corporate travel to manage the preferred Parker hotel program in the Glendale area
• Take notes for all senior leadership-related meetings for the facility.
• Gather any reports of data required at a monthly basis including HPTreports
• Manage and coordinate site monthly newsletter
• Other duties and responsibilities as assigned

Qualifications:

• Bachelor’sDegree required 3 years of relevant and similar work experience
• Proficiency with Microsoft Office software
• Must be able to demonstrate effective English verbal, written and interpersonal communication skills.
• Ability to work effectively with others and be a participative team player.
• Strong organization and multitasking abilities
• High level of discretion and confidentiality
• Ability to effectively work under pressure and manage competing priorities

We offer a comprehensive and competitive total compensation package.

Come join the Parker Aerospace Team! We are proud to offer competitive benefits designed with health, wealth and well-being in mind. Our competitive package includes:

• Comprehensive coverage for medical, prescription drugs, dental, vision, voluntary optional life, accident insurance, hospital indemnity insurance and critical illness insurance with competitive premium cost.
• 401(k) Plan with company matching contributions at 100% of the first 5% of pay
• Company provided defined-contribution retirement plan with annual contribution equal to 3% of pay
• Career development and tuition reimbursement
• Other benefits including paid parental leave, short and long-term disability programs, adoption assistance, a Care.com membership and financial planning assistance are provided at no cost to you.
• Supplemental benefit programs including identity protection, legal protection, and pet wellness are available at competitive rates.
• Paid Time Off and 13 Company-Paid Holidays.

Drug-Free Workplace In accordance with Parker’s policies and applicable state laws, Parker provides for a drug‑free workplace. Therefore, all applicants seeking employment with Parker will be subject to drug testing as a condition of employment.

Conditions of Employment

This position is subject to meeting U.S. export compliance and/or U.S. Government contracting citizenship eligibility requirements.

Equal Employment Opportunity

Additional Comments:

The essential functions have been provided as example of the type of work performed by employees assigned to this job classification. The company reserves the right to modify the work assignments and/or to make reasonable accommodations so that qualified employees can perform the essential functions. The job description is not intended to be an inclusive list of duties and responsibilities. It is intended to describe the general nature of the position.

Parker is an Equal Opportunity and Aff… . Parker is committed to ensuring equal employment opportunities for all job applicants and employees. Employment decisions are based upon job related reasons regardless of race, ethnicity, color, religion, sex, sexual orientation, age, national origin, disability, gender identity, genetic information, veteran status, or any other status protected by law. However, U.S. Citizenship, Permanent Residency or other appropriate status is required for certain positions, in accord with U.S. import & export regulations.

(“Minority / Female / Disability / Veteran / VEVRAA Federal Contractor”)

If you would like more information about Equal Employment Opportunity