Executive Admin Assistant

Parker Hannifin; Kent (WA); On-site; USD 34,000 - 58,000; Full time

Benefits offered by this job

Competitive compensation

401(k) matching

Tuition reimbursement

PTO & holidays

Job summary

Parker Aerospace is seeking an Executive Admin Assistant to provide high-level administrative and project support under minimal supervision. The role involves confidential tasks, data handling, and coordinating with multiple departments to meet objectives.

You will manage calendars, travel, documentation, and internal/external communications while contributing to lean initiatives and maintaining an organized workspace.

Qualifications

• Excellent communication, interpersonal, organization and written skills.
• Ability to use standard business applications with strong computer skills (Word/Excel/PowerPoint/Lotus Notes).
• Independent work with general direction and ability to manage multiple tasks.

Responsibilities

• Operate office equipment and perform word processing, graphics, and publishing tasks.
• Enter and manage data in spreadsheets and databases; handle typing projects.
• Coordinate travel arrangements and schedule meetings with internal/external staff.

Skills

Excellent communication

Interpersonal skills

Organization

Written skills

Education

College education preferred

Tools

Microsoft Word

Excel

PowerPoint

Lotus Notes

Job description

Position Summary

At Parker Aerospace, we develop technologies and innovative solutions that enable reliable, efficient and increasingly sustainable flight for the lifecycle of the aircraft, including aftermarket support. Our passionate people with deep engineering expertise, together with our breadth of differentiated technologies, ensure that we make the extraordinary happen and continue to shape the future of aviation in partnership with our customers.

As a member of our team, you are instrumental in fulfilling our mission: 'Enabling Engineering Breakthroughs that Lead to a Better Tomorrow.' Pursuing a career at Parker presents unlimited opportunities for both professional and personal development. Working with some of the most brilliant minds in the industry, your contributions will be pivotal in developing innovative technologies and products, significantly contributing to Parker’s goal of addressing the world’s most pressing engineering challenges. At Parker, our team members belong, matter and make a difference.

At Exotic Metals Forming Division, our highly talented team blends a passion for manufacturing with relentless customer support, making us the partner of choice for complex aerospace solutions. Working at EMFD is about being part of a team, a culture, something that is bigger than each of us individually. We began as a small group of people passionately committed to a common goal. That is why we are so proud of everyone in our Exotic family who strives to be the best at what they do every day, working as a collaborative team in a culture of continuous improvement to stretch the bounds of creative thinking and provide quality products to our customers around the globe.

Executive Admin Assistant

With minimum supervision, and reporting to the general manager or above, responsible for administrative and/or project-oriented duties of considerable scope, sensitivity, and complexity requiring extreme confidentiality, independent judgment, familiarity with applicable procedures, coordination, and follow-through.

Functions and Responsibilities

• Efficiently operates personal computers and other office automated equipment to perform the full scope of word processing, graphics, and/or publishing applications, as well as creating documents containing financial or statistical data or scientific, technical, or legal terminology.
• Enter and manipulate data on spreadsheet, database, or file management program and perform a broad range of typing projects.
• Proactively identify needs and initiate administrative projects, establishing priorities and procedures, to accomplish objectives.
• Interface effectively with team members, functional departments, and customers.
• Delegate portions of assignments and offer support and assistance to others, as required.
• Collect data, conduct research, and compile information using a variety of mathematical calculations for a broad range of reports and projects.
• Proofread and correct grammatical, typographical, compositional, or data errors.
• Read mail, highlight action or important items, and attach relevant files or
• Closely monitor calendar and make appointments as required. Make complex domestic and international travel arrangements.
• Process and file various company required forms and reports, such as expense reports and cash disbursement requests.
• Coordinate with internal and external executive-level staff to schedule in-house and off-site meetings.
• Coordination may include arrangements for travel and hotel accommodations, meal menus, recreational programs, guest speakers, and developing agendas.
  Actively contribute to lean initiatives by identifying and providing suggestions on areas for improvement.
• Effectively apply lean concepts and tools in work area.
• Observe all company policies and procedures, including safety rules, and maintain a highly organized and efficient work area.
• Perform other related responsibilities, as requested.

information before distributing.

May ascertain which items are to be delegated and follow-up for timely responses. Respond to correspondence or draft response for review and signature in a timely manner.

Screen calls and respond to a broad range of inquiries from all levels of employees and external contacts.

Qualifications and experience

• Demonstrated ability to perform the essential functions of the job typically acquired through four or more years of related experience as an executive administrative assistant.
• College education is preferred.
• Must possess excellent communication, interpersonal, organization, and written (composition) skills. Ability to use standard business applications with strong computer skills with Microsoft Word, Excel, PowerPoint, and Lotus Notes.
• Ability to work independently with only general direction and instruction regarding the scope of assignments. Handles multiple tasks, with changing priorities and has exceptional initiative, paying close attention to detail and follow-up as required. Open to assuming greater responsibilities as needed. Ability to work effectively with others and be a participative team player.
• Ability to effectively demonstrate team member competencies and participate in goal setting, performance feedback, and self-development activities.

Physical Requirements

While performing the duties of this job, the team member may sit or stand frequently is required to use hands to operate a computer and talk or hear. Specific vision abilities required by this job include close vision. Also expected of the employee is regular attendance, the ability to work cooperatively and professionally with others and members of the public, and the ability to manage multiple tasks at once. Overnight long-distance travel may be required, based on the individual needs of the position.

Drug-Free Workplace

In accordance with Parker’s policies and applicable state laws, Parker provides for a drug-free workplace. Therefore, all applicants seeking employment with Parker will be subject to drug testing as a condition of employment.

This position is subject to meeting U.S. export compliance and/or U.S. Government contracting citizenship eligibility requirements.

Pay, Benefits, Work Schedule

Competitive Compensation

• Pay Range: $25.23/hr to $42.04/hr
• Participation in Annual Incentive Program

Benefit & Retirement Plans

Parker offers competitive benefit programs, including:

• Comprehensive coverage for medical, prescription drugs, dental, vision, voluntary optional life, accident insurance, hospital indemnity insurance and critical illness insurance with competitive premium cost.
• 401(k) Plan with company matching contributions at 100% of the first 5% of pay.
• Company provided defined-contribution retirement plan with annual contribution equal to 3% of pay.
• Career development and tuition reimbursement.
• Other benefits including paid parental leave, short and long-term disability programs, adoption assistance, a Care.com membership and financial planning assistance are provided at no cost to you.
• Supplemental benefit programs including identity protection, legal protection, and pet wellness are available at competitive rates.
• Paid Time Off and Company-Paid Holidays.
  

Equal Employment Opportunity

Additional Comments:

The essential functions have been provided as example of the type of work performed by employees assigned to this job classification. The company reserves the right to modify the work assignments and/or to make reasonable accommodations so that qualified employees can perform the essential functions. The job description is not intended to be an inclusive list of duties and responsibilities. It is intended to describe the general nature of the position.

Parker is an Equal Opportunity and affirmative action employer. Parker is committed to ensuring equal employment opportunities for all job applicants and employees. Employment decisions are based upon job related reasons regardless of race, ethnicity, color, religion, sex, sexual orientation, age, national origin, disability, gender identity, genetic information, veteran status, or any other status protected by law. However, U.S. Citizenship, Permanent Residency or other appropriate status is required for certain positions, in accord with U.S. import & export regulations. (“Minority / Female / Disability / Veteran / VEVRAA Federal Contractor”)

If you would like more information about Equal Employment Opportunity as an applicant under the law, please go to Employees & Job Applicants | U.S. Equal Employment Opportunity Commission