Admin Assistant - Intermediate

Pittsburgh Tomorrow; Pittsburgh (Allegheny County); Presencial; USD 38.000 - 52.000; Tempo integral

Resumo da vaga

UPMC Children's Hospital of Pittsburgh is seeking a Full-Time Administrative Assistant - Intermediate to support the department at CHP's Main Campus during daytime hours, Monday–Friday.

Responsibilities include varied administrative tasks, travel arrangements, budget/expense record-keeping, data collection and reporting, and assisting with presentations and correspondence. The role requires a high school diploma and 3 years in admin support, with strong MS Office skills.

Qualificações

• High school diploma or equivalent is required.
• Three years of experience in an administrative support role.
• Proficiency in word processing, email/calendar, spreadsheets, presentations, and database software (MS Office).
• Act 31 / Act 33 / Act 34 / Act 73 clearances with renewal are required.

Responsabilidades

• Provides varied administrative support to a department or group of professionals.
• Coordinates travel arrangements as needed.
• Maintains accounting and budget records, including expense reports.
• Collects, compiles, and analyzes data; researches and drafts reports.
• Performs clerical duties, including copying, filing, typing, and maintaining office records.
• Orders office supplies, maintains equipment, and handles incoming calls, messages, and visitors.
• Reviews administrative procedures and provides guidance to employees.
• Manages supervisor’s calendar, schedules meetings, and coordinates meeting logistics.
• Assists with presentations, including proofreading, editing, and content recommendations.
• Drafts and responds to routine and independent correspondence on behalf of the department or supervisor.

Conhecimentos

Word processing

Email/calendar

Spreadsheet

Presentation software

Database software

MS Office

Formação

High school diploma or equivalent

Ferramentas

MS Office

Descrição da vaga

UPMC Children's Hospital of Pittsburgh is looking for a Full-Time Administrative Assistant - Intermediate!This position will work in the Faculty Pavilion located on CHP's Main Campus, Daylight Hours, Monday - Friday.

Title and Rate of pay will be based on Education and Experience

Primary Responsibilities:

• Provides varied administrative support to a department or group of professionals.
• Coordinates travel arrangements as needed.
• Maintains accounting and budget records, including expense reports.
• Collects, compiles, and analyzes data; research and drafts reports.
• Performs clerical duties, including copying, filing, typing, and maintaining office records.
• Orders office supplies, maintains equipment, and handles incoming calls, messages, and visitors.
• Reviews administrative procedures and provides guidance to employees.
• Manages supervisor’s calendar, schedules meetings, and coordinates meeting logistics.
• Assists with presentations, including proofreading, editing, and content recommendations.
• Drafts and responds to routine and independent correspondence on behalf of the department or supervisor.

• High school diploma or equivalent
• Three years experience in an administrative support role
• Ability to perform advanced functions in word processing, electronic mail/calendar, spreadsheet, presentation and database software.
• Ability to use applicable MS Suite products
• Working knowledge of business processes and procedures
• Knowledge of basic accounting and financial principles and functions
• Ability to analyze data and use basic reasoning skills
  Licensure, Certifications, and Clearances:
• Act 31 / Act 33 / Act 34 / Act 73 with renewal

UPMC is an Equal Opportunity Employer/Disability/Veteran