Admin Assistant - Onsite

Ultimate Staffing; City of White Plains (NY); Vor Ort; USD 27.000 - 38.000; Vollzeit

Zusammenfassung

Ultimate Staffing is seeking an Admin Assistant for an onsite role in White Plains, NY. The position supports the Operations department with accounting and administrative tasks, including payments, invoicing, and data entry. The ideal candidate has basic Excel skills and a strong attention to detail.

The role requires a high school diploma or higher and offers 100% onsite work with a hourly wage of $23.33. Start date is 11/16/26 and end date 11/15/27.

Qualifikationen

• High Diploma or higher, or equivalent experience.
• Data and Record Management.

Aufgaben

• Performs daily/monthly payment request of state fees in Quick books
• Match and pay client/partner invoices through specified payment systems
• Apply payments for all client wire and check payments to invoices in appropriate systems
• Process credit card payments, finding appropriate codes and processing to appropriate invoices
• Work closely with the Operations to effectively identify and communicate areas of deficiency or errors
• Support aspects of operational accounting (billing, credit card matching, reporting, accounts receivables, payment research and spreadsheet data entries)
• Daily ACH/Wire/Check payment applications in appropriate systems
• Monitor and manage Accounting distribution mailbox and provide timely response actions internally and externally
• Assist Operations Manager with daily operational functions when needed

Kenntnisse

Data entry

Excel basics

Attention to detail

Time management

Ausbildung

High Diploma or higher

Tools

QuickBooks

Jobbeschreibung

Admin Assistant - Onsite (JN -102026-433492) White Plains, New York

Salary: USD23.33 - USD23.33 per hour

$23.33/hr.

Job Start Date - 11/16/26

Job End Date - 11/15/27

100% onsite

Providing support to the Operations department, working closely supporting most aspects of various operational accounting/administrative tasks as needed. Identifying and preventing discrepancies and helping set up control systems when identified.

• Performs daily/monthly payment request of state fees in Quick books
• Match and pay client/partner invoices through specified payment systems
• Apply payments for all client wire and check payments to invoices in appropriate systems
• Process credit card payments, finding appropriate codes and processing to appropriate invoices
• Work closely with the Operations to effectively identify and communicate areas of deficiency or errors
• Support aspects of operational accounting (billing, credit card matching, reporting, accounts receivables, payment research and spreadsheet data entries)
• Daily ACH/Wire/Check payment applications in appropriate systems
• Monitor and manage Accounting distribution mailbox and provide timely response actions internally and externally
• Assist Operations Manager with daily operational functions when needed

JOB QUALIFICATIONS

Education: High Diploma or higher, or equivalent experience

• Data and Record Management

Other Knowledge, Skills, Abilities or Certifications

• General knowledge of basic accounting and operational principles
• Must be reliable and able to carry out tasks independently and collaboratively
• Ability to prioritize tasks, and take initiative
• Thrives in a dynamic, fast-paced environment
• Displays flexibility, sound business judgment, and discretion
• Consistently high attention to detail and rate of accuracyExcellent organizational and problem-solving skills
• Basic knowledge of Excel, understanding and ability to enter, access and update data
• Utilize accounting systems to facilitate processes

Yes, I am currently eligible to work (work permit/visa/citizenship) in the country to which I am applying. No, I am not currently eligible to work (work permit/visa/citizenship) in the country to which I am applying.