Onsite Operations & Accounting Assistant

Ultimate Staffing; City of White Plains (NY); Sur place; USD 27 000 - 38 000; Plein temps

Résumé du poste

Ultimate Staffing is seeking an Admin Assistant for an onsite role in White Plains, NY. The position supports the Operations department with accounting and administrative tasks, including payments, invoicing, and data entry. The ideal candidate has basic Excel skills and a strong attention to detail.

The role requires a high school diploma or higher and offers 100% onsite work with a hourly wage of $23.33. Start date is 11/16/26 and end date 11/15/27.

Qualifications

• High Diploma or higher, or equivalent experience.
• Data and Record Management.

Responsabilités

• Performs daily/monthly payment request of state fees in Quick books
• Match and pay client/partner invoices through specified payment systems
• Apply payments for all client wire and check payments to invoices in appropriate systems
• Process credit card payments, finding appropriate codes and processing to appropriate invoices
• Work closely with the Operations to effectively identify and communicate areas of deficiency or errors
• Support aspects of operational accounting (billing, credit card matching, reporting, accounts receivables, payment research and spreadsheet data entries)
• Daily ACH/Wire/Check payment applications in appropriate systems
• Monitor and manage Accounting distribution mailbox and provide timely response actions internally and externally
• Assist Operations Manager with daily operational functions when needed

Connaissances

Data entry

Excel basics

Attention to detail

Time management

Formation

High Diploma or higher

Outils

QuickBooks

Description du poste

Ultimate Staffing is seeking an Admin Assistant for an onsite role in White Plains, NY. The position supports the Operations department with accounting and administrative tasks, including payments, invoicing, and data entry. The ideal candidate has basic Excel skills and a strong attention to detail.

The role requires a high school diploma or higher and offers 100% onsite work with a hourly wage of $23.33. Start date is 11/16/26 and end date 11/15/27.