Admin Assistant/Office Support

AppleOne Employment Services; Santa Ana (CA); Presencial; USD 30 000 - 34 000; Tempo integral

Resumo da oferta

AppleOne Employment Services in Santa Ana, CA seeks an organized Admin Assistant/Office Support for a temp-to-hire opportunity. Ideal candidate has 1–2 years in administrative or office support and enjoys keeping an office running smoothly.

The role involves front-office duties, data entry, filing, and supporting the Office Manager and operations team. Compensation is hourly, with benefits for temporary assignments lasting 13 weeks or longer.

Qualificações

• Provide front-office support, including answering calls, greeting visitors, and managing messages.
• Perform data entry, filing, document updates, copying, and scanning.
• Support office organization, supply tracking, and general administrative tasks.
• High school diploma or equivalent required.
• 1 to 2 years of administrative, clerical, office support, or related experience preferred.

Responsabilidades

• Answer incoming phone calls, take accurate messages, greet visitors, and provide professional front-office support.
• Sort and distribute mail, prepare memos, and assist with copying, scanning, and document handling.
• Perform data entry, update records, and maintain digital and physical filing systems.
• Organize company documents and help keep office areas clean, orderly, and efficient.
• Monitor office supply levels and notify management when supplies need to be reordered.
• Provide general administrative support to the Office Manager, Supervisor, and operations team as needed.

Conhecimentos

Front-office support

Data entry

Filing documents

MS Word/Excel

Verbal communication

Attention to detail

Multitasking

Organization

Formação académica

High School Diploma or equivalent

Ferramentas

Microsoft Word

Microsoft Excel

Descrição da oferta de emprego

Job Summary

We are seeking an organized and dependable Admin Assistant/Office Support professional for a temp-to-hire opportunity in Santa Ana, CA. This role is ideal for someone with 1 to 2 years of administrative, clerical, or office support experience who enjoys keeping an office running smoothly and providing helpful support to team members, visitors, and callers.

Key Responsibilities

• Answer incoming phone calls, take accurate messages, greet visitors, and provide professional front-office support.
• Sort and distribute mail, prepare memos, and assist with copying, scanning, and document handling.
• Perform data entry, update records, and maintain digital and physical filing systems.
• Organize company documents and help keep office areas clean, orderly, and efficient.
• Monitor office supply levels and notify management when supplies need to be reordered.
• Provide general administrative support to the Office Manager, Supervisor, and operations team as needed.

Compensation and Benefits

• Pay: $22 to $25 per hour.
• Job Type: Temp-to-Hire.
• Location: Santa Ana, CA.

Required Qualifications and Skills

• Provide front-office support, including answering calls, greeting visitors, and managing messages.
• Perform data entry, filing, document updates, copying, and scanning.
• Support office organization, supply tracking, and general administrative tasks.
• High school diploma or equivalent required.
• 1 to 2 years of administrative, clerical, office support, or related experience preferred.
• Basic computer skills, including email and Microsoft Word or Excel.
• Strong verbal communication skills with a friendly and helpful attitude.
• Good attention to detail and the ability to manage multiple small tasks accurately.
• Reliable, organized, and able to maintain a professional office environment.

Preferred Qualifications

• Previous experience supporting an office manager, supervisor, or operations team.
• Familiarity with maintaining digital and physical filing systems.
• Comfortable working in a busy office environment with frequent interruptions and changing priorities.

Equal Opportunity Employer / Disabled / Protected Veterans

The Know Your Rights poster is available here: https://www.eeoc.gov/sites/default/files/2023-06/22-088_EEOC_KnowYourRights6.12.pdf

The pay transparency policy is available here: https://www.dol.gov/sites/dolgov/files/ofccp/pdf/pay-transp_%20English_formattedESQA508c.pdf

For temporary assignments lasting 13 weeks or longer, AppleOne is pleased to offer major medical, dental, vision, 401k and any statutory sick pay where required.

We are committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation for any part of the employment process, please contact your staffing representative who will reach out to our HR team.

AppleOne participates in the E-Verify program in certain locations as required by law. Learn more about the E-Verify program. https://e-verify.uscis.gov/web/media/resourcesContents/E-Verify_Participation_Poster_ES.pdf

We also consider for employment qualified applicants regardless of criminal histories, consistent with legal requirements, including, if applicable, the City of Los Angeles Fair Chance Initiative for Hiring Ordinance. Pursuant to applicable state and municipal Fair Chance Laws and Ordinances, we will consider for employment-qualified applicants with arrest and conviction records, including, if applicable, the San Francisco Fair Chance Ordinance. For Los Angeles, CA applicants: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.