Admin Assistant - Missouri Connections Academy

Connections Academy; Oregon; Hybrid; USD 38,000 - 48,000; Full time

Job summary

Connections Education LLC is seeking an Administrative Assistant to support daily school operations from a home office. You will answer phones and emails, assist principals, office manager, and teachers with administrative tasks, and help families through enrollment.

This remote eligible role emphasizes data entry, reporting, and coordination with teachers and districts, while maintaining FERPA privacy and confidentiality and using MS Office and Google Apps.

Qualifications

• Good interpersonal skills and attention to detail.
• Excellent communication skills, both oral and written.
• Customer focused approach.
• Proficiency with Microsoft Office tools and web-based applications is essential
• Intermediate or higher skill level in MS Excel
• Proficiency with Google Applications (Mail, Calendar, Drive, Hangouts, Documents, etc.)
• Ability to multitask in a fast-paced environment
• Ability to maintain privacy and confidentiality (FERPA)
• High degree of flexibility
• Demonstrated ability to work well in fast paced team environment
• Must be able to use a personal electronic device and an email address for two-step authentication
• Preferred: experience with computer-based Information Systems.

Responsibilities

• Entering data into the online student information system
• Answering the phones
• Speak with parents, students and school districts
• Outbound communication via phone, online chat and email with various stakeholders
• Generating required reporting and school specific form collection
• Prepare reports for teachers and administrators by collecting, entering, and analyzing information and data
• Ability to assist in the training and mentoring of new administrative assistants
• Keep projects and reports on schedule
• Demonstrate ability to organize resources and a planned approach to execute projects efficiently and timely
• Motivated, self-starter who can work independently and in cross-functional team environment
• Prioritize and manage multiple projects simultaneously, and follow through on issues in a timely manner
• Excellent follow-up skills, e.g. obtaining missing paperwork or checking in with people to keep a project moving forward
• Additional duties as assigned

Skills

Interpersonal skills

Communication

Customer focus

Multitasking

Privacy & FERPA

Flexibility

Teamwork

Personal device & email

Information systems familiarity

Tools

Microsoft Office

Google Applications

MS Excel

Job description

Position Summary and Responsibilities

Working from your home office, the Administrative Assistant is responsible for daily administrative tasks of the school such as answering phones and email, assisting the principals, office manager and teachers with administrative tasks, and other duties as assigned. This position will focus on assisting our potential families with the enrollment process as well as supporting the school communication plans.

This is a remote eligible position.

• Entering data into the online student information system
• Answering the phones
• Speak with parents, students and school districts
• Outbound communication via phone, online chat and email with various stakeholders
• Generating required reporting and school specific form collection
• Prepare reports for teachers and administrators by collecting, entering, and analyzing information and data
• Ability to assist in the training and mentoring of new administrative assistants
• Keep projects and reports on schedule
• Demonstrate ability to organize resources and a planned approach to execute projects efficiently and timely
• Motivated, self-starter who can work independently and in cross-functional team environment
• Prioritize and manage multiple projects simultaneously, and follow through on issues in a timely manner
• Excellent follow-up skills, e.g. obtaining missing paperwork or checking in with people to keep a project moving forward
• Additional duties as assigned

Requirements

• Good interpersonal skills and attention to detail
• Excellent communication skills, both oral and written
• Customer focused approach
• Proficiency with Microsoft Office tools and web-based applications is essential
• Intermediate or higher skill level in MS Excel
• Proficiency with Google Applications (Mail, Calendar, Drive, Hangouts, Documents, etc.)
• Ability to multitask in a fast-paced environment
• Ability to maintain privacy and confidentiality (FERPA)
• High degree of flexibility
• Demonstrated ability to work well in fast paced team environment
• Must be able to use a personal electronic device and an email address for two-step authentication
• Preferred: experience with computer-based Information Systems