Administrative Assistant - Washington Connections Academy

HTU; Lacey (WA); On-site; USD 22,000 - 31,000; Full time

Job summary

HTU in Lacey, WA seeks an administrative assistant to support data entry, reporting, and communications with parents, students, and staff. You will handle multiple projects, prepare reports, and maintain logs of correspondence, using Office 365, Google Workspace, Zoom, and data tools.

You should be detail-oriented, able to work independently in a fast-paced environment, travel for key events occasionally, and contribute to an inclusive school community.

Qualifications

• Strong communication with diverse staff, students, families.
• Detail-oriented with strong time management and organization.
• Willingness to travel 1–2 weeks for key school events.

Responsibilities

• Enter data into online student information systems and generate reports.
• Prepare reports for teachers and administrators by collecting, entering, and analyzing information.
• Communicate with parents and students via phone, chat, and email, maintaining clear logs.

Skills

Team player

Time management

Communication skills

Attention to detail

Inclusion-minded

Tools

Microsoft Office

Google Suite

Zoom

Nearpod

Spreadsheets

Databases

Job description

Your Role

Key responsibilities include:

• Entering data into online student information systems and generating required reports and school-specific form collections.
• Preparing reports for teachers and administrators by collecting, entering, and analyzing information and data.
• Communicating with parents and students via phone, online chat, and email, maintaining clear logs of all communications.
• Organizing projects and reports to keep them on schedule, prioritizing and managing multiple projects simultaneously.
• Assisting school leadership with daily responsibilities and supporting training and mentoring of new administrative assistants.
• Performing additional duties such as checking mail, printing records, team mailing projects, professional development, and event preparation.

About You

The company is looking for a candidate who meets the following requirements:

• Ability to report to the office in Lacey, WA, and reside in the state of Washington.
• Proven team player with flexibility and ability to work well in a fast-paced environment.
• Strong technology skills, including Microsoft Office, Google Suite, Zoom, Nearpod, and data tools like spreadsheets and databases.
• Excellent oral and written communication skills, capable of effectively interacting with diverse staff, students, and families.
• Attention to detail with strong time management and organizational skills, especially when working independently.
• Commitment to fostering an inclusive work and school environment supportive of diverse races, ethnicities, religions, abilities, genders, and sexual orientations.
• Student- and family-focused approach that supports culturally responsive environments recognizing diverse backgrounds and identities.
• Willingness and ability to travel for one or two weeks at a time for key school events, including overnight travel.
• Ability to use a personal electronic device and email address for two-step authentication.

Compensation & Benefits

• Hourly salary of $19.10, based on experience and education.