Admin Assistant III

ADAPT Community Network; New York (NY); On-site; USD 10,000 - 60,000; Full time

Job description

Career Opportunities with
ADAPT Community Network

Empowering people through innovative
solutions, one person at a time.

Careers At ADAPT Community Network

Current job opportunities are posted here as they become available.

Why Join ADAPT?
It's more than a job; it's a calling. It's where passion meets purpose. ADAPT Community Network, formerly United Cerebral Palsy (UCP) of NYC, provides a multitude of services to people with developmental disabilities. At ADAPT, we are 3,000 strong, and it takes every one of us to empower the lives of the people we support. Our employees show their commitment to the people we support every day, and we all deliver on our promise to provide innovative and comprehensive services to individuals with developmental disabilities.

For your next career move, apply with us at ADAPT Community Network! Wherever you work among our many locations around New York City, ADAPT offers paid training, competitive benefits, and we foster a team culture of learning, support, collaboration, and career growth.

SUMMARY
Under general supervision, is responsible for providing clerical and secretarial support to the Program Director and other members of his/her staff. Provides guidance to Administrative Assistants I and II in the department.

ESSENTIAL DUTIES AND RESPONSIBILITIES
The incumbent in the position will perform all or some of the job duties that are listed below:

1. Greets visitors, ascertains their needs and directs them accordingly.
2. Answers telephone and screens calls for Program Director and/or other department staff.
3. Works cooperatively with other Administrative Assistants on joint assignments.
4. Interacts respectfully with persons receiving services encountered in course of work activities.
5. Relays information as necessary from and to bus drivers and/or transportation liaison.
6. Directs all important situations, inquiries and questions to supervisor.
7. Types records, reports, correspondence, etc.
8. Types requisitions for Purchase Orders, tracks delivery of items and forwards packing slips or receiving reports to Purchasing Department.
9. Orders and maintains adequate inventory of office supplies.
10. Receives, opens, sorts and distributes in-coming mail and packages.
11. Records attendance for persons served on monthly calendar for billing purposes.
12. Keeps track of staff attendance, vacations, and sick leave and verifies accuracy of Time and Attendance forms.
13. Maintains a filing system of administrative and program materials and keeps files current.
14. Performs photocopying as needed.
15. Reimburses staff for approved petty cash expenditures, maintains accurate petty cash records and arranges for replenishment as required.
16. Sets up coffee and other refreshments for meetings as requested.
17. Takes direction from Administrative Assistant IV if there is one in department. Provides work assignments, guidance, and instructions to Administrative Assistant I and II.
18. Performs other related duties as requested.

Compensation: $16.83 - $17.19/hourly + Full Benefits

ADAPT Community Network is proud to be an equal opportunity employer and is committed to creating an inclusive environment for all employees. Qualified candidates of diverse ethnic and racial backgrounds and status are encouraged to apply for vacant positions at all levels.