Admin Assistant/Front Desk

External SA Recycling; Brownsville (TX); On-site; USD 28,000 - 36,000; Full time

Job summary

External SA Recycling in Brownsville, TX is seeking an office assistant to support daily administrative tasks and coordinate entry-level office work.

You will answer phones, file records, prepare invoices, and assist the office manager. Strong MS Office skills, particularly Excel, and bilingual English/Spanish are a plus. The role emphasizes accuracy, organization, and safety.

Qualifications

• Strong written and verbal communication skills.
• Proficient in MS Office, specifically Excel.
• Excellent organizational skills.
• Ability to grasp new ideas and integrate them into desired results.
• Knowledge of AutoCAD or CAD is a plus.
• Bi-lingual in English & Spanish is a plus.
• Committed to safety, responsible and honest.

Responsibilities

• Communicate with customers, employees, and others to answer questions or explain information.
• Answer telephones, direct calls and take messages.
• Compile, copy, sort, and file records of office activities and transactions.
• Complete and mail bills, contracts, invoices, or checks.
• Operate office machines and computer systems.
• Compute, record, and proofread data and information.
• Maintain and update filing and database systems.
• Open, sort, and route incoming mail and prepare outgoing mail.
• Review files and documents to respond to requests.
• Assist with office manager duties.

Skills

Communication skills

MS Office (Excel)

Organizational skills

Bilingual English/Spanish

Safety-conscious

Ability to learn

CAD awareness

Tools

MS Office

Job description

We have an immediate need for an office assistant at our Brownsville location. The position is available to both current employees and employee referrals.

• Communicate with customers, employees, and other individuals to answer questions, disseminate or explain information;
• Answer telephones, direct calls and take messages;
• Compile, copy, sort, and file records of office activities, business transactions, and other activities;
• Complete and mail bills, contracts, policies, invoices, or checks;
• Operate office machines, such as photocopiers and scanners, facsimile machines, voice mail systems and personal computers;
• Compute, record, and proofread data and other information, such as records or reports;
• Maintain and update filing, inventory, mailing, and database systems, either manually or using a computer;
• Open, sort and route incoming mail, answer correspondence, and prepare outgoing mail;
• Review files, records, and other documents to obtain information to respond to requests.
• Assist with office manager duties.

Our ideal candidate will have:

• Strong written and verbal communication skills;
• Proficient in MS Office, specifically MS Excel;
• Excellent organizational skills;
• Ability to grasp new ideas and integrate them into desired results;
• Skilled at evaluating options and generating solutions.
• Knowledge of AutoCAD or CAD in general skill a plus;
• Generates rental for machinery skills such as backhoes and man-lifts a plus;
• Bi-lingual (English & Spanish) language skills a plus;
• Committed to safety;
• Responsible;
• Honesty and integrity.