Admin Assistant/Front Desk

Ultipro; Brownsville (TX); On-site; USD 28,000 - 36,000; Full time

Job summary

Ultipro in Brownsville, TX is seeking an office assistant to help with front-desk tasks, filing, mail handling, and general office support. You will answer phones, prepare documents, and assist the office manager in daily operations.

The ideal candidate will have strong communication and organizational skills, be proficient with MS Office (especially Excel), and be comfortable with data entry and records management. Bilingual English/Spanish is a plus; on-site work is required.

Qualifications

• Strong written and verbal communication skills.
• Proficient in MS Office, specifically MS Excel.
• Excellent organizational skills.
• Ability to grasp new ideas and integrate them into desired results.
• Skilled at evaluating options and generating solutions.
• Knowledge of AutoCAD or CAD in general a plus.
• Generates rental for machinery skills such as backhoes and man-lifts a plus.
• Bi-lingual English/Spanish language skills a plus.
• Committed to safety; responsible; honesty and integrity.

Responsibilities

• Communicate with customers, employees, and other individuals to answer questions, disseminate or explain information.
• Answer telephones, direct calls and take messages.
• Compile, copy, sort, and file records of office activities, business transactions, and other activities.
• Complete and mail bills, contracts, policies, invoices, or checks.
• Operate office machines, such as photocopiers and scanners, facsimile machines, voice mail systems and personal computers.
• Compute, record, and proofread data and other information, such as records or reports.
• Maintain and update filing, inventory, mailing, and database systems, either manually or using a computer.
• Open, sort and route incoming mail, answer correspondence, and prepare outgoing mail.
• Review files, records, and other documents to obtain information to respond to requests.
• Assist with office manager duties.

Skills

Communication skills

Organizational skills

Attention to detail

Bi-lingual English/Spanish

Tools

MS Excel

MS Office

AutoCAD CAD

Machinery rental knowledge

Job description

We have an immediate need for an office assistant at our Brownsville location. The position is available to both current employees and employee referrals.

• Communicate with customers, employees, and other individuals to answer questions, disseminate or explain information;
• Answer telephones, direct calls and take messages;
• Compile, copy, sort, and file records of office activities, business transactions, and other activities;
• Complete and mail bills, contracts, policies, invoices, or checks;
• Operate office machines, such as photocopiers and scanners, facsimile machines, voice mail systems and personal computers;
• Compute, record, and proofread data and other information, such as records or reports;
• Maintain and update filing, inventory, mailing, and database systems, either manually or using a computer;
• Open, sort and route incoming mail, answer correspondence, and prepare outgoing mail;
• Review files, records, and other documents to obtain information to respond to requests.
• Assist with office manager duties.

Our ideal candidate will have:

• Strong written and verbal communication skills;
• Proficient in MS Office, specifically MS Excel;
• Excellent organizational skills;
• Ability to grasp new ideas and integrate them into desired results;
• Skilled at evaluating options and generating solutions.
• Knowledge of AutoCAD or CAD in general skill a plus;
• Generates rental for machinery skills such as backhoes and man-lifts a plus;
• Bi-lingual (English & Spanish) language skills a plus;
• Committed to safety;
• Responsible;
• Honesty and integrity.

Equal Opportunity Employer
This employer is required to notify all applicants of their rights pursuant to federal employment laws.For further information, please review the Know Your Rights notice from the Department of Labor.