Admin Assistant - Environmental Safety & Consumer Affairs

City of Chicago Department of Law; Chicago (IL); On-site; USD 42,000 - 54,000; Full time

Job summary

City of Chicago is seeking an Administrative Assistant for the Department of Administrative Hearings, Environmental Safety and Consumer Affairs Division. The role involves high-volume customer service, document processing, and data entry in the AHMS system, supporting hearing operations and reception duties.

Qualifications include 2 years of admin/secretarial experience or relevant education (Office Administration), and proficiency in Word, Excel, and Outlook.

Qualifications

• Two (2) years of administrative, office assistant or secretarial experience.
• Diploma or certificate in Office Administration with one year of experience.
• Associate’s degree plus one year of administrative, office assistant or secretarial experience.
• Must provide education/work history details with resume or online fields.
• Proficiency in Microsoft Word, Excel and Outlook.

Responsibilities

• Perform administrative, clerical and secretarial duties for a City manager or supervise staff.
• Receive the public at kiosks and process documents.
• Communicate with attorneys, respondents and court staff regarding proceedings and forms.
• Maintain log sheets and distribute documents to divisions and staff.
• Assist in hearings, file motions, and process intake and case work.
• Data entry into the AHMS database and cross-train across divisions.
• Assist customers with Language Line and cover satellite site rotations.

Skills

Administrative experience

Customer service

Office procedures

Education

Associate’s degree

Diploma or certificate in Office Administration

High school diploma with experience

Tools

Microsoft Word

Excel

Outlook

Job description

City of Chicago is seeking an Administrative Assistant for the Department of Administrative Hearings, Environmental Safety and Consumer Affairs Division. The role involves high-volume customer service, document processing, and data entry in the AHMS system, supporting hearing operations and reception duties.

Qualifications include 2 years of admin/secretarial experience or relevant education (Office Administration), and proficiency in Word, Excel, and Outlook.