Administrative Assistant

Chicago Public Schools; Chicago (IL); On-site; USD 44,000 - 57,500; Full time

Job summary

Chicago Public Schools (CPS) is seeking an Administrative Assistant to support the Office of Administrative Hearings (OAH) and the Legal Investigations Unit (LIU). Reporting to the Executive Director, you will coordinate schedules, manage calendars, issue notices, and liaise with attorneys, union reps, and administrators to facilitate hearings.

This full-time, non-exempt role requires a high school diploma (Bachelor’s preferred), at least three years in a customer-facing admin role, and strong

Qualifications

• High school diploma or GED required; bachelor’s degree preferred.
• Minimum of three years in a customer-facing administrative role.
• Experience supporting legal or human resources staff preferred.

Responsibilities

• Schedule discipline and grievance hearings.
• Issue scheduling notices to hearing participants.
• Schedule and distribute Google Meet invitations for virtual hearings.
• Manage OAH’s calendar on an ongoing basis.
• Interact with OAH hearing officers, union representatives, principals, network chiefs, department heads, attorneys, and Board staff to facilitate hearings.
• Process file requests from internal and external parties as needed.
• Maintain data related to scheduling and hearings; update communications accordingly.
• Prepare reports for review within OAH and CPS Law Department.
• Update OAH database systems daily; redact documents as required.

Skills

Organizational skills

Communication skills

Customer service

Attention to detail

Education

High school diploma or GED

Bachelor’s degree preferred

Tools

Google Suite

Microsoft Office

PeopleSoft

LawTrac

Kronos

Job description

CPS Careers | Search | Apply | Get Hired

Posting Date

Jul 31, 2026, 7:25:48 PM

Primary Location

Central-42 West Madison Street (Law Office)

CPS Non-Union Job Grade : S04

Estimated Annual Salary Range

44,000.00 - 57,500.00

Position Type : Non-Union Position

Overtime Status

Non-exempt

Final salary offers are dependent upon candidate qualifications.

JOB DESCRIPTION ------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------

Chicago Public Schools (CPS) is the third-largest school district in the United States, serving over 325,000 students in 500+ schools and employing nearly 45,000 people, most of them teachers. CPS has set ambitious goals to ensure that every student, in every school and every neighborhood, has access to a world-class learning experience that prepares each for success in college, career, and civic life. In order to fulfill this mission, we make three commitments to our students, their families, and all Chicagoans: academic progress, financial stability, and integrity. Six core values are embedded within these commitments – student-centered, whole child, equity, academic excellence, community partnership, and continuous learning.

Reporting to the Executive Director for the Office of Administrative Hearings (OAH), this position provides comprehensive administrative support for the operations of both OAH and the Legal Investigations Unit (LIU). The Administrative Assistant serves as a key operational liaison between OAH management, hearing officers, Board administrators, attorneys, union representatives, and committees to facilitate discipline, grievance, and compliance functions. This is a full-time, non-exempt position that will be paid for time worked on a salary basis.

The Administrative Assistant will be held accountable for the following responsibilities:

• Scheduling discipline and grievance hearings;
• Issuing scheduling notices to hearing participants;
• Scheduling and distributing Google Meet invitations for virtual hearings;
• Managing OAH’s calendar on an ongoing basis;
• Interacting with OAH hearing officers, union representatives, principals, network chiefs, department heads, attorneys, administrators and other Board employees to facilitate the scheduling of hearings;
• Processing file requests from various parties, both internal and external to CPS, on an as-needed/as-requested basis;
• Maintaining data related to the duties of the position, including the scheduling and rescheduling of hearings and related communications;
• Preparing reports for review within OAH and the CPS Law Department on an as-needed/as-requested basis.
• Updating OAH database systems, including PeopleSoft, on a daily basis;
• Redacting investigative reports and other documentation before scheduling certain matters or hearings;
• Other related administrative duties as required.

In order to be successful and achieve the above responsibilities, the Administrative Assistant must possess the following qualifications:

Education Required:

• High school diploma or GED equivalent
• Bachelor’s degree from an accredited college or university preferred

Experience Required:

• Minimum of three (3) years of experience in a customer-facing role completing administrative duties or similar work
• Experience in an office setting supporting legal or human resources staff, preferred

Knowledge, Skills, and Abilities:

• Strong organizational and time management skills with an ability to set priorities and complete tasks in a timely manner
• Excellent written and verbal communication skills; Strong interpersonal and customer service skills as required to collaborate with individuals across multiple levels of the organization
• Ability to complete tasks requiring a high degree of attention to detail and strict confidentiality
• Capable of managing conflicting priorities with input from supervisors and other staff
• Strong proficiency with Google Suite (G Suite) and Microsoft applications, including Word, Excel, and PowerPoint; familiarity with PeopleSoft, LawTrac and/or Kronos preferred.

Conditions of Employment

As a condition of employment with the Chicago Public Schools (CPS), employees are required to:

Establish/Maintain Chicago Residency - Employees are required to live within the geographic boundaries of the City of Chicago within six months of their CPS hire date and maintain residency throughout their employment with the district.

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