Senior Administrative Assistant & Records Clerk

City of Chicago; Chicago (IL); On-site; USD 40,000 - 54,000; Full time

Job summary

City of Chicago is seeking a Senior Office Assistant for the Law Department, Building & License Enforcement division, at 2 North LaSalle Street. Opening availability includes 1 position with potential for more.

The role runs Monday through Friday, 9:00 am to 5:00 pm, with a starting salary of $47,364. The incumbent will handle a broad range of clerical duties including data entry, records management, payroll support, and customer-facing tasks, under supervision.

Qualifications

• One year of clerical or office assistant work experience.
• Diploma or certificate from an Office Administration program.
• Associate's degree or higher.

Responsibilities

• Performs a wide variety of office assistance support and general clerical work for an operating department (e.g., typing, proofreading, data entry, document preparation, answering phones, filing and public contact work).
• Prepares and processes various forms, documents, and record requests (e.g., purchase requisitions, invoices, vouchers, work orders, applications, court files and documents, subpoena and rap sheets).
• Types and proofs printed documents (e.g., correspondence, forms, court documents, reports, graphs and charts).
• Identifies information to be scanned into document management system, scans information, and identifies actions needed for further processing.

Skills

Clerical experience

Office administration

Education

Diploma or certificate in Office Administration

Associate's degree or higher

Job description

City of Chicago is seeking a Senior Office Assistant for the Law Department, Building & License Enforcement division, at 2 North LaSalle Street. Opening availability includes 1 position with potential for more.

The role runs Monday through Friday, 9:00 am to 5:00 pm, with a starting salary of $47,364. The incumbent will handle a broad range of clerical duties including data entry, records management, payroll support, and customer-facing tasks, under supervision.