Admin Assistant to Dir

The University of New Mexico; Monte Largo Hills (NM); On-site; USD 26,000 - 33,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

Life insurance

Tuition remission

Dependent education

Job summary

The University of New Mexico Health Sciences Center HRPO seeks an Administrative Assistant to the Director to provide administrative and programmatic support to the HRPP Director and staff. The role also covers support for Single IRB (sIRB), Administrative Review, and Post-Review activities for HRRCs nationwide and within UNM HSC.

Responsibilities include calendar management, correspondence, invoice processing, reception duties, and coordinating meetings and communications while maintaining

Qualifications

• High school diploma or GED with related experience
• Bachelor's degree preferred
• Strong attention to detail and organizational skills
• Excellent customer service and telephone communication
• Ability to manage multiple priorities with discretion

Responsibilities

• Provide admin and programmatic support to HRPP Director
• Support HRPO staff and calendar management
• Prepare correspondence and reports for regulatory agencies
• Review, process, and reconcile invoices for HRPO services
• Coordinate HRRC meetings, materials, and attendance
• Assist with sIRB activities and reliance agreements
• Serve as primary receptionist and manage shared inbox/phone
• Assist with purchasing and inventory management
• Support post-review and study closures activities

Skills

Attention to detail

Organizational skills

Customer service

Telephone communication

Multitasking

Data entry

Discretion & confidentiality

MS Office

Education

GED or HS diploma

Bachelor's degree preferred

Tools

Adobe Acrobat

Microsoft Office

Huron IRB

Click COI

Job description

Admin Assistant to Dir

The UNM HSC Human Research Protections Office (HRPO) is seeking a goal-driven, detail-oriented individual to join our team as an Administrative Assistant to the Director, with responsibilities that also include support for Single IRB (sIRB), Administrative Review, and Post-Review functions. The HRPO supports three UNM HSC Human Research Review Committees (HRRCs) and promotes the safety and protection of individuals involved in human research by providing support, guidance, and education to facilitate ethical and scientifically sound research.

Essential Duties and Responsibilities

• Provide administrative and programmatic support to the HRPP Director.
• Provide administrative and programmatic support to the HRPO and its staff
• Prepare correspondence and reports for submission to regulatory agencies and institutional leadership, including the Chancellor, Executive Vice Chancellor, and Human Research Review Committee Chairs.
• Review, process, and reconcile invoices related to HRPO services in accordance with established policies and procedures.
• Manage HRPO calendars, scheduling, and meeting coordination.
• Perform administrative functions including filing, records management, telephone support, updating HRRC membership rosters, and assisting with special projects related to the Human Research Protections Program (HRPP).
• Provide support for Single IRB (sIRB) activities, including assisting with reliance agreements and related documentation when the HRRC serves as the IRB of record and when another institution serves as the IRB of record. Collaborate with investigators, institutions, and external entities nationwide and internationally.
• Provide backup support for Administrative Review functions during staff absences. Maintain working knowledge of Administrative Review processes and provide guidance and assistance within the Huron IRB and Click COI systems.
• Support Post-Review activities, including coordinating HRRC meeting attendance, preparing meeting technology and materials, and assisting with preparation and distribution of determination letters through Huron IRB, including study closures and investigator additions or removals.
• Serve as the primary reception contact by greeting and directing visitors.
• Monitor and manage the HRPO shared email inbox and main telephone line, responding to inquiries or directing them to appropriate staff members.
• Assist with management of departmental calendars, including scheduling researcher education sessions, consultations, staff leave, meetings, and special events.
• Draft and prepare program correspondence, reports, newsletters, and other communications.
• Maintain inventory of office supplies and coordinate purchasing and restocking activities. Will conduct purchasing for the office and other departments as needed.
• Perform other duties as assigned.

See the Position Description for additional information.

Conditions of Employment

• Employees who provide services or work in patient care or clinical areas are required to be in compliance with the University's influenza vaccination requirement.
• If located at the UNM Children's Campus, successful candidate must pass a comprehensive post-offer, pre-employment criminal and New Mexico Children, Youth and Families Department (CYFD) fingerprint background check, and a continued successful status will be verified by periodic future background checks.

Minimum Qualifications

High school diploma or GED; at least 5 years of experience directly related to the duties and responsibilities specified.

Completed degree(s) from an accredited institution that are above the minimum education requirement may be substituted for experience on a year for year basis.

Preferred Qualifications

• Bachelor's degree preferred.
• High level of proficiency with computer applications, including Adobe Acrobat and Microsoft Office Suite (Word, Excel, PowerPoint, and Outlook).
• Strong attention to detail and organizational skills.
• Experience with data entry and records management.
• Excellent customer service and telephone communication skills.
• Ability to understand, interpret, and follow written and verbal instructions, policies, and procedures.
• Ability to manage multiple priorities while maintaining accuracy and professionalism.
• Demonstrated ability to exercise discretion and maintain confidentiality when handling sensitive information.

Campus: Health Sciences Center (HSC) - Albuquerque, NM

Department: Human Research Protections (184B)

Employment Type: Staff

Staff Type: Regular - Full-Time

Status: Non-Exempt

Pay: Hourly: $19.00 - $24.77

Benefits Eligible: This is a benefits eligible position. The University of New Mexico provides a comprehensive package of benefits including medical, dental, vision, and life insurance. In addition, UNM offers educational benefits through the tuition remission and dependent education programs. See the Benefits home page for more information.

ERB Statement: As a condition of employment, eligible employees working greater than .25 FTE as determined by the New Mexico Education Retirement Act must make mandatory retirement contributions. For more information, review the Benefits Eligibility at a Glance grid.

Background Check Required: Yes

For Best Consideration Date: 9/21/2026

Eligible for Hiring Incentive: No

Eligible for Remote Work: No

Positions posted with a Staff Type of Regular or Term are eligible for the Veteran Preference Program. See the Veteran Preference Program webpage for additional details.

The University of New Mexico is committed to hiring and retaining a diverse workforce. We are an Equal Opportunity Employer, making decisions without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, veteran status, disability, or any other protected class.

The University of New Mexico requires all regular staff positions successfully pass a pre-employment background check. This may include, but is not limited to, a criminal history background check, New Mexico Department of Health fingerprint screening, New Mexico Children, Youth and Families Department fingerprint screening, verification of education credentials, and/or verification of prior employment. For more information about background checks, visit https://policy.unm.edu/university-policies/3000/3280.html. Refer to https://policy.unm.edu/university-policies/3000/3200.html for a definition of Regular Staff.