Admin Assistant

FIVE ACRES; West Covina (CA); On-site; USD 39,000 - 56,000; Full time

Benefits offered by this job

Medical coverage

Dental/Vision insurance

Life insurance

AD&D & disability insurance

401k with match

Merit increases

Team retreats

Wellness incentive

Paid holidays

Flexible schedules

Remote options

Job summary

FIVE ACRES seeks a detail‑oriented Administrative Assistant to support day‑to‑day office operations in West Covina. The role involves preparing routine correspondence, data entry, filing, mail handling, calendar management, and coordinating basic facilities tasks.

Candidates should be proficient in Microsoft Office, fluent in business English, and able to work collaboratively in a diverse environment. The position offers flexible schedules, some remote options, and a comprehensive benefits

Qualifications

• Familiarity with program/department policies and procedures.
• Strong business English skills and attention to spelling and punctuation.
• Knowledge of modern office methods.
• Basic arithmetic for invoices and timesheets.
• Proficient in Microsoft Office (Word, Excel).
• Bilingual English/Spanish preferred.
• Excellent verbal and written communication.
• Strong organizational and teamwork abilities.
• Adaptable to changing environments.
• Cultural sensitivity to diverse clients and staff.
• Ability to maintain routine files and records.

Responsibilities

• Prepare routine correspondence and forms using word processing/spreadsheets.
• Enter data accurately into computer systems.
• File and organize program/department/personnel documents.
• Arrange repairs/maintenance for office equipment.
• Sort and distribute mail; handle outgoing/inbound shipments.
• Answer calls for supervisor and assist callers; respond to emails.
• Schedule calendars and appointments; inform relevant parties.
• Pursue ongoing admin training and skills development.

Skills

Policy literacy

English proficiency

Modern office methods

Basic math

MS Office skills

Bilingual English/Spanish

Organizational skills

Teamwork

Flexibility

Cultural sensitivity

Record keeping

Tools

Microsoft Office

Job description

• Prepares routine correspondence, forms, and similar items using word processing, spreadsheet or other software applications.
• Enters data into the computer ensuring accuracy and completeness.
• Sets up, and files program/department/personnel documents under supervision; copies sorts, faxes, collates and retrieves documents.
• Calls for repairs/maintenance of office equipment such as copier, fax, telephone, or computer.
• Sorts and distributes incoming mail; prepares outgoing mail including internal office mail, external mail, overnight services, delivery services and registered mail.
• Responds to telephone calls for supervisor in a timely, friendly manner and assists callers as able; may check and respond to e-mails.
• Maintains calendars, schedules program/department and supervisor appointments as directed; updates calendar and ensures appropriate parties are informed.
• Develops and maintains administrative and clerical skills through seminars, workshops or other forms of training/education.

Qualifications

• Ability to learn program/department policies and procedures.
• Thorough knowledge of business English, spelling, punctuation, and general office practices and procedures
• Knowledge of contemporary office methods
• Basic math skills sufficient to calculate/balance invoices, time sheets and similar
• Data entry and computer skills in Microsoft Office programs (Word, Excel, etc.)
• Effective verbal and written communication skills, bi-lingual skills in Spanish/English preferred
• Basic work organization skills
• Ability to work effectively as a team player
• Ability to be flexible and work in a changing environment
• Sensitivity to the different cultures represented among clients and staff
• Ability to establish and maintain routine files, records and official documents

Compensation Range: $18.57/hr - $27.10/hr

Work culture matters at 5A! We offer a comprehensive benefits package with a medical coverage option as low as $5 with free dental HMO, vision, life insurance, AD&D and disability insurance. We offer a 401k with an annual match up to 3%, annual performance reviews with up to 4% merit (6% for direct service providers), plus annual retention stipends. We offer team building retreats, wellness incentive, 12 paid holidays and flexible work schedules, including remote options for identified positions!