Admin Assistant

ADP, Inc.; Town of Hampton (NY); On-site; USD 50,000 - 55,000; Full time

Job summary

Automatic Data Processing, Inc. is seeking an Admin Assistant in Hampton, NY to support Agents and multiple departments. Responsibilities include preparing board packages, handling correspondence, and providing back-up administrative support as needed.

The role requires strong MS Office skills, real estate experience, and excellent communication and organization. The candidate will manage listings-related tasks, maintain directories, and assist with marketing materials while ensuring

Qualifications

• 2-3 years of administrative support experience, preferably in Real Estate or Sales environment.
• Associates or Bachelor’s degree preferred.
• Must possess strong MS Office proficiency.
• Strong organizational/time management skills.

Responsibilities

• Create a collaborative environment as a liaison between Agents and Departments within the organization, including Accounting, Marketing, Human Resources, etc.
• Accurately prepare and copy board packages as instructed by Agents.
• Provide administrative support to Agents, including generating letters, copying, faxing, assisting with mailings, etc.
• Assist Agents with uploading photos for their listings, running credit reports, and responding to general client inquiries.
• Run daily listings search for Agents and email to all daily, by 9:00am.
• Order/track business cards and name plates for all Agents.
• Coordinate and track all advertising loans between Agents and Marketing.
• Process mail, and create the mailing tracker to be sent to Marketing.
• Proof read all deliverables, communications, etc.
• Ensure consistency and standards are met on all work products.
• Maintains the Agent mailbox directory.
• Format and produce production-ready marketing pitching materials for client and prospect presentations, and assist with presentations maintaining overall presentation quality, accuracy, and integrity.
• Provide back-up administrative support as needed.
• Assist with special projects as needed.

Skills

Administrative support

Real estate industry experience

Communication skills

Time management

Education

Associates or Bachelor's degree preferred

Tools

MS Office (Word, Excel, Access, PowerPoint, Outlook)

PDF Converter

Real Plus

Job description

If you are unable to complete this application due to a disability, contact this employer to ask for an accommodation or an alternative application process.

Admin Assistant

S Hampton, NY, US

Salary Range: $50,000.00 To $55,000.00 Annually

• Create a collaborative environment as a liaison between Agents and Departments within the organization, including Accounting, Marketing, Human Resources, etc.
• Accurately prepare and copy board packages as instructed by Agents.
• Provide administrative support to Agents, which includes generating letters, copying, faxing, assisting with mailings, etc.
• Assist Agents with uploading photos for their listings, running credit reports, and responding to general client inquiries.
• Run daily listings search for Agents and email to all daily, by 9:00am.
• Order/track business cards and name plates for all Agents.
• Coordinate and track all advertising loans between Agents and Marketing.
• Process mail, and create the mailing tracker to be sent to Marketing
• Proof read all deliverables, communications, etc.
• Ensure consistency and standards are met on all work products.
• Maintains the Agent mailbox directory.
• As needed, format and produce production-ready marketing pitching materials for client and prospect presentations, and assist with presentations maintaining overall presentation quality, accuracy, and integrity.
• Provide back-up administrative support as needed.
• Assist with special projects as needed.
• Professional and courteous demeanor with exceptional communication, customer service and interpersonal skills required.
• Must possess a high degree of proficiency with MS Office products including Word, Excel, Access, Power Point, PDF Converter, and Outlook.
• Ability to learn and demonstrate excellent working knowledge of Real Plus.
• Must be able to maintain the highest level of confidentiality. Ability to handle sensitive material concerning the organization.
• Strong organizational/time management skills required. Ability to handle multiple tasks simultaneously and meet designated deadlines.
• Associates or Bachelor’s degree preferred
• 2 years or more of real estate or related industry experience highly desirable.
• 2-3 years of administrative support experience required, preferably in Real Estate or Sales environment.