Admin Assistant

Millworks By Design; California, Northern (MO, KY); Hybrid; USD 26,000 - 32,000; Full time

Benefits offered by this job

Competitive hourly pay

Benefits package – medical, dental, 3-

Schedule: Full-time, 8:00am–4:30pm

Location: Newbury Park, CA

Immediate start

Job summary

Millworks By Design in Newbury Park, CA is seeking a dependable Administrative Assistant to support accounting, purchasing, and administrative operations. You will help route invoices, manage data entry, and maintain filing systems in a fast-paced, collaborative environment.

The ideal candidate has a high school diploma and 2+ years of experience, with strong Excel/Outlook skills and excellent communication. This full-time, on-site role offers benefits and regular hours.

Qualifications

• High school diploma or equivalent required.
• 2+ years of administrative and data entry experience.
• Proficiency in Microsoft Office, particularly Excel and Outlook.
• Strong organizational and time management skills.
• Excellent written and verbal communication skills.
• High level of accuracy and attention to detail.
• Ability to handle confidential financial information professionally.
• Strong problem-solving skills and the ability to manage multiple priorities.

Responsibilities

• Answer and direct incoming phone calls, emails, and visitor inquiries.
• Perform high-volume, accurate data entry for accounting and purchasing.
• Assist the Accounting Department with accounts payable and accounts receivable data entry and recordkeeping.
• Maintain organized digital filing systems.
• Schedule meetings, appointments, and coordinate office activities.
• Prepare correspondence, reports, spreadsheets, and other business documents.
• Maintain office supplies and equipment.
• Management team support, as needed.
• Perform general administrative duties as assigned.
• Perform executive assistant duties as assigned.

Skills

Administrative support

Data entry

Microsoft Office

Excel

Outlook

Time management

Communication skills

Education

High school diploma or equivalent

Tools

Microsoft Office

Job description

Admin Assistant

Millworks By Design is seeking a dependable and detail-oriented Administrative Assistant to support our accounting, purchasing, and administrative operations. This role is responsible for ensuring the efficient flow of office activities while assisting with routing invoices, purchasing processes, and general administrative support. The ideal candidate is organized, self-motivated, and thrives in a collaborative, fast-paced environment.

WHAT YOU’LL OWN

• Answer and direct incoming phone calls, emails, and visitor inquiries.

• Perform high-volume, accurate data entry for accounting and purchasing.
• Assist the Accounting Department with accounts payable and accounts receivable data entry and recordkeeping.

• Maintain organized digital filing systems.
• Schedule meetings, appointments, and coordinate office activities.
• Prepare correspondence, reports, spreadsheets, and other business documents.
• maintain office supplies and equipment.
• Management team support, as needed.
• Perform general administrative duties as assigned.
• Perform executive assistant duties as assigned.

WHAT IT TAKES

• High school diploma or equivalent required.
• 2+ years of administrative and data entry experience.
• Proficiency in Microsoft Office, particularly Excel and Outlook.
• Strong organizational and time management skills.
• Excellent written and verbal communication skills.
• High level of accuracy and attention to detail.
• Ability to handle confidential financial information professionally.
• Strong problem-solving skills and the ability to manage multiple priorities.

WHAT WE OFFER

• $19-$23 per hour, DOE
• Performance Pay (Variable compensation tied to business results)
• Benefits Package - Medical, Dental, Vision, Life, 401(k), paid holidays, sick time, vacation
• Schedule - Full Time, non-exempt; 8:00am – 4:30pm, Monday through Friday
• Location – Newbury Park, CA
• Start Date – Immediate

HOW YOU’LL GROW

At Millworks By Design, you'll have the opportunity to expand your skills across accounting, purchasing, and office operations while gaining valuable experience in the custom millwork industry. As you grow in the role, you'll take on increased responsibility, develop expertise with business systems and processes, and build a clear path toward advancement in accounting, purchasing, project coordination, or office management.

Millworks By Design is an equal opportunity employer that values diversity. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.