Admin Assistant

Millworks By Design; Thousand Oaks (CA); On-site; USD 26,000 - 32,000; Full time

Benefits offered by this job

$19-$23 per hour, DOE

Performance Pay

Benefits Package - Medical, Dental, V

Schedule - Full Time, 8:00am–4:30pm, M

Location – Newbury Park, CA

Immediate Start

Job summary

Millworks By Design in Newbury Park, CA is seeking a dependable Administrative Assistant to support accounting, purchasing and administrative operations. You will handle calls, emails, data entry and help with accounts payable/receivable, filing, scheduling, and document preparation.

Ideal candidates are organized, detail-oriented and capable of handling confidential information in a fast-paced environment.

Qualifications

• High school diploma or equivalent required.
• 2+ years of administrative and data entry experience.
• Proficiency in Microsoft Office, particularly Excel and Outlook.
• Strong organizational and time management skills.
• Excellent written and verbal communication skills.
• High level of accuracy and attention to detail.
• Ability to handle confidential financial information professionally.
• Strong problem-solving skills and the ability to manage multiple priorities.

Responsibilities

• Answer and direct incoming phone calls, emails, and visitor inquiries.
• Perform high-volume, accurate data entry for accounting and purchasing.
• Assist with accounts payable and accounts receivable data entry and recordkeeping.
• Maintain organized digital filing systems.
• Schedule meetings, appointments, and coordinate office activities.
• Prepare correspondence, reports, spreadsheets, and other business documents.
• Maintain office supplies and equipment.
• Provide support to the management team as needed.
• Perform general administrative duties as assigned and executive assistant duties as assigned.

Skills

Data entry

Excel

Outlook

Organization

Communication

Attention to detail

Multi-tasking

Education

High school diploma or equivalent

Tools

Microsoft Office

Excel

Outlook

Job description

Admin Assistant

Millworks By Design is seeking a dependable and detail-oriented Administrative Assistant to support our accounting, purchasing, and administrative operations. This role is responsible for ensuring the efficient flow of office activities while assisting with routing invoices, purchasing processes, and general administrative support. The ideal candidate is organized, self-motivated, and thrives in a collaborative, fast-paced environment.

WHAT YOU’LL OWN

Administrative Support

• Answer and direct incoming phone calls, emails, and visitor inquiries.

• Perform high-volume, accurate data entry for accounting and purchasing.
• Assist the Accounting Department with accounts payable and accounts receivable data entry and recordkeeping.

• Maintain organized digital filing systems.
• Schedule meetings, appointments, and coordinate office activities.
• Prepare correspondence, reports, spreadsheets, and other business documents.
• maintain office supplies and equipment.
• Management team support, as needed.
• Perform general administrative duties as assigned.
• Perform executive assistant duties as assigned.

WHAT IT TAKES

• High school diploma or equivalent required.
• 2+ years of administrative and data entry experience.
• Proficiency in Microsoft Office, particularly Excel and Outlook.
• Strong organizational and time management skills.
• Excellent written and verbal communication skills.
• High level of accuracy and attention to detail.
• Ability to handle confidential financial information professionally.
• Strong problem-solving skills and the ability to manage multiple priorities.

WHAT WE OFFER

• $19-$23 per hour, DOE
• Performance Pay (Variable compensation tied to business results)
• Benefits Package - Medical, Dental, Vision, Life, 401(k), paid holidays, sick time, vacation
• Schedule - Full Time, non-exempt; 8:00am – 4:30pm, Monday through Friday
• Location – Newbury Park, CA
• Start Date – Immediate

HOW YOU’LL GROW

At Millworks By Design, you'll have the opportunity to expand your skills across accounting, purchasing, and office operations while gaining valuable experience in the custom millwork industry. As you grow in the role, you'll take on increased responsibility, develop expertise with business systems and processes, and build a clear path toward advancement in accounting, purchasing, project coordination, or office management.

Millworks By Design is an equal opportunity employer that values diversity. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.